Senior Admin Assistant

Mass General Brigham•Boston, MA

1d•Hybrid

About The Position

The Senior Admin Assistant provides essential administrative support to executive and management teams at The Brigham and Women's Hospital, Inc. The role helps ensure schedules, communications, meetings, and daily operations run smoothly and serves as a key point of contact for internal and external stakeholders. The position also supports office operations, special projects, and events, and may provide guidance to junior administrative staff.

Requirements

High school diploma or equivalent required; experience may not be substituted for required education.
Five to seven years of administrative experience required, preferably in a healthcare setting.
Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Excellent written and verbal communication skills.
Strong organizational and multitasking abilities.
Ability to work independently with minimal supervision.
Strong attention to detail and problem-solving skills.
Familiarity with hospital administration processes and healthcare regulations.
Professional and confident communication with colleagues and stakeholders at all levels.

Nice To Haves

Associate’s degree in Business Administration or a related field.
One to two years of experience supporting senior-level staff.

Responsibilities

Manage executive schedules, including appointments, meetings, and travel arrangements.
Coordinate meetings, including scheduling, agendas, room reservations, catering, minutes, and follow-up on action items.
Serve as a point of contact between executives and internal and external stakeholders.
Prepare and edit reports, presentations, memos, announcements, and other communications.
Manage email, letter, and phone correspondence.
Maintain organized and accessible electronic and physical files.
Support office operations by managing supplies, coordinating equipment maintenance, and partnering with IT on technology needs.
Contribute to special projects and events by coordinating plans, tracking timelines, and keeping deliverables on schedule.
Provide guidance to junior administrative staff as needed.