Senior Admin Assistant

Mass General Brigham • Boston, MA

3d • $21 - $30 • Hybrid

About The Position

The Senior Admin Assistant provides essential administrative support to executive and management teams, helping schedules, communications, meetings, and day-to-day operations run smoothly. The role serves as a key point of contact for internal and external partners and helps leaders stay organized, informed, and focused. The position also contributes to special projects and events and may provide guidance to junior administrative staff.

The role is based at The Brigham and Women's Hospital, Inc., at 221 Longwood Avenue. It is hybrid, with 40 scheduled hours per week on the day shift.

Requirements

• High school diploma or equivalent required; experience may not be substituted for the required education.
• 5–7 years of administrative experience required, preferably in a healthcare setting.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem-solving skills.
• Familiarity with hospital administration processes and healthcare regulations.
• Professional and confident communication with colleagues and stakeholders at all levels.

Nice To Haves

• Associate’s degree in Business Administration or a related field.
• 1–2 years of experience supporting senior-level staff.

Responsibilities

• Manage executive schedules, including appointments, meetings, and travel arrangements.
• Coordinate meetings, including scheduling, agendas, room reservations, catering, minutes, and follow-up on action items.
• Serve as a point of contact between executives and internal and external stakeholders.
• Prepare and edit reports, presentations, memos, announcements, and other professional communications.
• Manage correspondence, including emails, letters, and phone calls.
• Maintain organized and accessible electronic and physical files.
• Support office operations by managing supplies, coordinating equipment maintenance, and partnering with IT on technology needs.
• Assist with special projects and events by coordinating plans, tracking timelines, and keeping deliverables on schedule.
• Provide guidance to junior administrative staff as needed.

Benefits

• Comprehensive benefits, including health coverage, retirement plans, and paid time off.
• Professional development and advancement opportunities.
• Career advancement opportunities.
• Differentials, premiums, and bonuses as applicable.
• Recognition programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED