Executive Assistant

LAW OFFICES OF HILDA L SIBRIAN PC•Houston, TX

17h

About The Position

We are seeking a highly organized and proactive Legal Executive Assistant to support senior legal executives. The role helps ensure smooth operations through schedule management, event coordination, and detail-oriented administrative support, with a strong emphasis on confidentiality. The ideal candidate thrives in a fast-paced legal environment, multitasks effectively, and uses administrative expertise and creative problem-solving to enhance executive productivity. The position also provides general office support, including expense tracking, supply management, and ad hoc projects. It involves coordinating with internal departments and external vendors and may occasionally require work outside standard hours for events or deadlines.

Requirements

Bilingual proficiency in Spanish.
At least 3 years of experience as an executive assistant, preferably in a legal or professional services setting.
Proven event-planning experience, including budget and vendor relationship management.
Strong organizational skills and proficiency with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and calendar management software such as Calendly or similar.
Excellent written and verbal communication skills and the ability to interact professionally with high-level executives and clients.
Ability to procure items efficiently and select appropriate gifts creatively.
High integrity, attention to detail, and ability to work independently under pressure.
Willingness to occasionally work outside standard hours for events or deadlines.

Nice To Haves

Familiarity with legal terminology and processes.

Responsibilities

Maintain and optimize executive calendars, schedule meetings and appointments, coordinate travel, anticipate conflicts, and prioritize tasks.
Plan and execute internal and external events, including client dinners, team-building activities, conferences, and firm-wide gatherings, from venue selection through logistics and follow-up.
Procure gifts for clients, partners, and team members in accordance with company policies, budgets, and cultural sensitivities.
Prepare agendas, briefing materials, presentations, and reports for meetings.
Screen and prioritize emails, calls, and correspondence.
Track key initiatives, deadlines, and follow-ups on behalf of executives.
Coordinate logistics for off-site meetings, conferences, and events.
Handle confidential information discreetly, including sensitive client files and executive communications.
Liaise with internal departments such as HR and finance, and with external vendors, to streamline operations and resolve issues.
Provide general office support, including expense tracking, supply management, and ad hoc projects.