Sr Executive Administrative Assistant

Nationwide • Columbus, OH

14h • $62,500 - $115,500 • Hybrid

About The Position

Nationwide is seeking a Senior Executive Administrative Assistant to support a senior leader within Enterprise Governance, Finance & Strategic Transactions Legal. The role serves as a trusted executive partner, providing executive support, driving organizational effectiveness, and helping coordinate team communications, engagement activities, and leadership initiatives. It also supports executive messaging, presentation preparation, team events, meetings, and effective information flow across the organization. The ideal candidate is proactive, highly organized, professional, discreet, and able to anticipate needs.

The position performs confidential, detailed, and complex administrative functions. It coordinates meetings and makes business and travel arrangements for leaders and their teams, plans and schedules its own work, and may serve as a formal lead or mentor. It may support multiple executives and their staff and is an individual-contributor role. The position is located in Columbus, Ohio, with a SuccessFlex hybrid work model. Occasional travel and nonstandard or extended time may be needed based on workflow and project needs. The role is exempt and not eligible for overtime.

Requirements

• High school education, vocational or technical business school studies in secretarial science, or equivalent listed education background.
• Typically, eight or more years of related administrative experience, including at least four years of Nationwide experience at the executive support level.
• Knowledge of company policies and organizational structure.
• Solid understanding of office practices and procedures.
• Sound decision-making skills to evaluate, recommend, and implement solutions to work-processing and office-management problems.
• Strong communication skills for interacting with leaders, associates, and external contacts at all levels.
• Ability to proofread for content and format accuracy.
• Intermediate mathematical calculation skills.
• Demonstrated ability to build effective business relationships.
• Regularly and consistently demonstrate Nationwide Values.

Nice To Haves

• Undergraduate-level coursework.
• Administrative professional certifications such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA).

Responsibilities

• Manage one or more leaders’ work and community involvement calendars, supporting work-life balance and effective use of their time.
• Make travel decisions suited to leaders’ preferences and calendars, and promptly adjust arrangements when needed.
• Compile sophisticated information for reports and presentations.
• Screen communications for action items and due dates, bring key items to the leader’s attention, initiate follow-ups and prioritization, and draft responses for executive review in the leader’s communication style.
• Assist with office procedures and processes that improve team productivity and efficiency.
• Monitor departmental expenses, process expense reports, review executive and staff expense reports for accuracy, and assist the office budget coordinator with forecasting and planning.
• Manage budgets for meeting planning, quality-check invoices and accounts payable, enter travel and other expenses for payment, and review and route them to the office budget coordinator.
• Serve as an informal administrative subject matter expert for other administrative assistants and provide support.
• Stay current on Nationwide procedures, Human Resources policy changes, and business-environment changes that affect departmental plans.
• Lead special projects as assigned.
• Perform other responsibilities as assigned.

Benefits

• Medical, dental, and vision coverage.
• Life insurance.
• Short- and long-term disability coverage.
• Paid time off, with newly hired associates receiving a minimum of 18 days per full calendar year, prorated quarterly based on hire date.
• Nine paid holidays.
• Eight hours of Lifetime paid time off.
• Eight hours of Unity Day paid time off.
• 401(k) with company match.
• Company-paid pension plan.
• Business casual attire.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED