Sr. Executive Administrative Assistant

6149-DePuy Synthes Products Legal Entity•New Brunswick, MA

2d•Hybrid

About The Position

The Sr. Executive Administrative Assistant provides high-level administrative, coordination, and operational support to SVP/VP leaders and their leadership ecosystem. The role partners strategically with executives to support organizational efficiency and leadership effectiveness through reliable operations, sound judgment, discretion, and enterprise awareness. It helps ensure smooth information flow and disciplined execution so leaders can focus on enterprise priorities, external engagement, and strategic decisions. This is a hybrid role based in Raynham, Massachusetts; New Brunswick, New Jersey; West Chester, Pennsylvania; Palm Beach Gardens, Florida; or Guaynabo, Puerto Rico. The position reports to the DePuy Synthes Chief Information Officer. Following the anticipated separation of Johnson & Johnson’s Orthopaedics business, the successful candidate is expected to become an employee of DePuy Synthes, subject to the transaction and related processes. The position supports executive calendars, meetings, communications, office operations, projects, travel, events, expenses, and cross-functional coordination. It also maintains confidentiality, improves workflows, and ensures operational reliability. The role is overtime eligible.

Requirements

Associate’s degree.
At least 8 years of experience in executive coordination or senior administrative support within complex, matrixed organizations, including demonstrated support of VP- or SVP-level leaders.
Experience leveraging AI tools to enhance productivity and workflow efficiency.
Strong proficiency with Concur Travel & Expense, Microsoft Suite, Excel, and PowerPoint.
Advanced calendar, meeting, and event management experience.
Exceptional written and verbal communication skills.
High judgment, discretion, and emotional intelligence.
Ability to synthesize information, anticipate needs, and operate independently.
Comfort with ambiguity, shifting priorities, and incomplete inputs.
Strong organizational discipline and enterprise-level thinking.

Nice To Haves

Administrative support
Business writing
Communication
Customer centricity
Data capturing
Diary management
Document management
Execution focus
Microsoft Office
Office administration
Organizational knowledge
Organizing
Presentation development
Problem solving
Professional ethics
Travel planning
Typing

Responsibilities

Act as a trusted thought partner to SVP/VP leaders, proactively managing administrative and operational demands in support of enterprise strategy and leadership priorities.
Anticipate downstream impacts, sequencing, and trade-offs across business, governance, and external commitments; exercise independent judgment in managing executive time, access, and information flow.
Manage complex executive calendars across global time zones and serve as a gatekeeper for scheduling and access.
Own the annual executive cadence, anticipating leadership meetings, board-adjacent activity, talent reviews, enterprise forums, conferences, and external engagements.
Optimize calendars to protect focus time and align executive time with enterprise priorities.
Coordinate internal and external meetings, including agendas, pre-reads, meeting logistics, and executive-ready presentation materials.
Partner with leaders and administrative colleagues to align agendas and sequencing for complex, multi-leader forums; track follow-ups, actions, and decisions.
Manage executive email and correspondence, filter information, surface critical issues, and draft communications that reflect executive voice and priorities.
Serve as a primary point of contact for SVP/VP leaders and a professional interface with senior leaders, internal teams, external partners, and vendors.
Coordinate internal and external communications and initiatives on behalf of executives.
Oversee office operations, including supplies, services, purchasing, and vendor coordination; maintain efficient administrative processes and provide backup support across the administrative team.
Support leadership initiatives and special projects, including offsites, visitor management, compliance tracking, committee coordination, and contract or payment processes.
Coordinate and support internal communities such as the Credo Committee, Culture Team, WiSTEM, and ERGs.
Independently manage or contribute to operational projects related to leadership effectiveness or transformation.
Maintain electronic and physical filing systems and record and distribute meeting minutes.
Support onboarding by coordinating materials, access, and logistics.
Coordinate senior executive travel, lodging, and transportation; process and reconcile expenses in compliance with policy.
Plan and execute meetings and events, including logistics, A/V, space setup, and catering.
Assist with budget tracking as required and continuously improve administrative and departmental workflows.
Handle sensitive and business-critical information with discretion and professionalism.
Liaise with internal teams, external partners, and vendors, enabling cross-functional collaboration through clear communication and follow-through.

Benefits

Consolidated retirement plan (pension) and savings plan (401(k)), subject to plan terms.
Vacation: 120 hours per calendar year, subject to applicable policies and hire date.
Sick time: 40 hours per calendar year, with different stated allocations for employees residing in Colorado or Washington.
Holiday pay, including floating holidays: 13 days per calendar year.
Work, Personal and Family Time: up to 40 hours per calendar year.
Parental Leave: 480 hours within one year of the birth, adoption, or foster care of a child.
Bereavement Leave: up to 240 hours for an immediate family member and 40 hours for an extended family member per calendar year.
Caregiver Leave: 80 hours in a 52-week rolling period.
Volunteer Leave: 32 hours per calendar year.
Military Spouse Time-Off: 80 hours per calendar year.