Sr. Executive Administrative Assistant

Johnson & Johnson Innovative Medicine•Guaynabo, PR

3d•$78,100 - $125,235•Hybrid

About The Position

The Sr. Executive Administrative Assistant provides high-level administrative, coordination, and operational support to SVP / VPs and their leadership ecosystem. The role is a strategic executive partner and trusted extension of the executive strategy office, helping ensure organizational efficiency, leadership effectiveness, smooth information flow, disciplined execution, and operational reliability. It supports leaders’ focus on enterprise priorities, external engagement, and strategic decision-making, using sound judgment, discretion, and enterprise awareness. The position is hybrid and may be located in Raynham, Massachusetts; New Brunswick, New Jersey; West Chester, Pennsylvania; Palm Beach Gardens, Florida; or Guaynabo, Puerto Rico. It reports to the DePuy Synthes Chief Information Officer. Following the anticipated separation of Johnson & Johnson’s Orthopaedics business into DePuy Synthes, the employee is expected to become a DePuy Synthes employee, subject to the transaction’s completion and applicable requirements.

Requirements

Associate’s degree.
At least 8 years of experience in executive coordination or senior administrative support within complex, matrixed organizations, including proven support of VP- or SVP-level leaders.
Experience leveraging AI tools to enhance productivity and workflow efficiency.
Strong proficiency in Concur Travel & Expense, Microsoft Suite, Excel, and PowerPoint.
Advanced calendar, meeting, and event management experience.
Exceptional written and verbal communication skills.
High judgment, discretion, and emotional intelligence.
Ability to synthesize information, anticipate needs, and operate independently.
Comfort with ambiguity, shifting priorities, and incomplete inputs.
Strong organizational discipline paired with enterprise-level thinking.

Nice To Haves

Administrative Support
Business Writing
Communication
Customer Centricity
Data Capturing
Diary Management
Document Management
Execution Focus
Microsoft Office
Office Administration
Organizational Knowledge
Organizing
Presentation Development
Problem Solving
Professional Ethics
Travel Planning
Typing

Responsibilities

Act as a trusted thought partner to SVP / VPs, proactively managing administrative and operational demands in support of enterprise strategy and leadership priorities.
Anticipate downstream impacts, sequencing, and trade-offs across business, governance, and external commitments.
Exercise independent judgment in managing executive time, access, and information flow, escalating matters when doing so adds value or mitigates risk.
Manage complex calendars across global time zones and serve as a gatekeeper for scheduling and access.
Own the annual executive cadence, anticipating leadership meetings, board-adjacent activity, talent reviews, enterprise forums, conferences, and external engagements.
Optimize calendars to protect focus time and align executive time with enterprise priorities.
Coordinate internal and external meetings, ensuring executives have appropriate materials, context, and stakeholders.
Manage meeting logistics, including agendas, pre-reads, and executive-ready presentation materials.
Partner with leaders and other EAs / Coordinators to align agendas and sequencing for complex, multi-leader forums.
Track and coordinate meeting follow-ups, actions, and decisions.
Manage executive email and correspondence, filtering information and surfacing critical issues.
Draft communications that reflect executive voice, intent, and priorities.
Serve as a primary point of contact for SVP / VPs and track action items and follow-ups.
Interface professionally with senior leaders, internal teams, external partners, and vendors.
Coordinate internal and external communications and initiatives on behalf of SVP / VPs.
Oversee office operations, including supplies, services, purchasing, and vendor coordination.
Maintain efficient administrative processes and provide backup support across the administrative team.
Support leadership initiatives and special projects according to priorities and capacity.
Assist with offsites, visitor management, compliance tracking, committee coordination, and contract or payment processes.
Coordinate logistics for internal communities, including the Credo Committee, Culture Team, WiSTEM, and ERGs.
Manage or contribute to operational projects related to leadership effectiveness or transformation.
Maintain organized electronic and physical filing systems and record and distribute meeting minutes.
Support onboarding by coordinating materials, access, and logistics.
Coordinate travel, lodging, and transportation for Senior Executives.
Process and reconcile expenses in compliance with policy.
Plan and execute meetings and events, including logistics, A/V, space setup, and catering.
Assist with budget tracking as required.
Continuously improve administrative and departmental workflows.
Handle sensitive and business-critical information with discretion and professionalism.
Support operational reliability so leaders can work effectively without administrative distraction.
Liaise with internal teams, external partners, and vendors to ensure smooth operations and enable cross-functional collaboration.

Benefits

Participation in the consolidated retirement plan (pension), subject to plan terms.
Participation in the savings plan (401(k)), subject to plan terms.
Vacation: 120 hours per calendar year, subject to policy and date of hire.
Sick time: 40 hours per calendar year, with different amounts specified for Colorado and Washington residents.
Holiday pay, including floating holidays: 13 days per calendar year.
Work, Personal and Family Time: up to 40 hours per calendar year.
Parental Leave: 480 hours within one year of a child’s birth, adoption, or foster-care placement.
Bereavement Leave: up to 240 hours for an immediate family member and 40 hours for an extended family member per calendar year.
Caregiver Leave: 80 hours in a 52-week rolling period.
Volunteer Leave: 32 hours per calendar year.
Military Spouse Time-Off: 80 hours per calendar year.