Sr Executive Administrative Assistant

HCSC • Chicago, IL

1d • Hybrid

About The Position

At HCSC, the Sr Executive Administrative Assistant works under general direction and exercises considerable discretion and independent judgment while performing secretarial, administrative, and office management duties. The role supports efficient office operations through correspondence and report development, meeting coordination, confidential document maintenance, and screening phone calls and visitors. It requires thorough knowledge of policies, practices, and procedures; initiative; and, as needed, decision-making authority.

This is a flex/hybrid role requiring at least three days in the office each week. Management may modify an employee’s weekly schedule for exigent circumstances. The position aligns with an annual incentive bonus plan, subject to its terms and conditions. Compensation varies based on job-related skills, education, knowledge, and experience.

Requirements

• Six years of upper-level administrative or secretarial support experience.
• Knowledge of office procedures and equipment.
• Verbal and written communication skills, including punctuation, composition, and sentence structure.
• Ability to multitask in an environment with urgent and shifting deadlines.
• A high degree of confidentiality.
• Independent judgment and initiative, and the ability to act with authority as needed.
• PC proficiency, including Microsoft Word, Excel, and PowerPoint.

Nice To Haves

• Secretarial certificate from an accredited secretarial school.
• Two years of college-level courses.
• Knowledge of the HCSC organizational structure.
• Familiarity with budget justification and preparation.
• Referral preference is given to applicants able to take and meet testing criteria.

Responsibilities

• Compose and type correspondence.
• Develop reports.
• Coordinate meetings.
• Maintain confidential documents.
• Screen phone calls and visitors.
• Perform secretarial, administrative, and office management duties to help ensure the office functions efficiently.
• Exercise independent judgment, initiative, and decision-making authority as needed.

Benefits

• Health and wellness benefits
• 401(k) savings plan
• Pension plan
• Paid time off
• Paid parental leave
• Disability insurance
• Supplemental life insurance
• Employee assistance program
• Paid holidays
• Tuition reimbursement
• Other incentives

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed