Sr Executive Administrative Assistant

Health Care Service Corporation•Chicago, IL

3d•$63,300 - $114,300•Hybrid

About The Position

Under general direction, the Sr Executive Administrative Assistant exercises considerable discretion and independent judgment while performing secretarial, administrative, and office management duties. Responsibilities include composing and typing correspondence, developing reports, coordinating meetings, maintaining confidential documents, and screening phone calls and visitors. The role requires thorough knowledge of policies, practices, and procedures to help ensure the office functions efficiently. It requires initiative and may include decision-making authority. This is a flex/hybrid role requiring at least three days in the office each week. Management may modify an employee’s weekly schedule for exigent circumstances.

Requirements

Six years of upper-level administrative or secretarial support experience.
Knowledge of office procedures and equipment.
Verbal and written communication skills, including punctuation, composition, and sentence structure.
Ability to multitask in an environment with urgent and shifting deadlines.
A high degree of confidentiality.
Independent judgment and initiative, with the ability to act with authority as needed.
PC proficiency, including Word, Excel, and PowerPoint.

Nice To Haves

Secretarial certificate from an accredited secretarial school.
Two years of college-level courses.
Knowledge of the HCSC organizational structure.
Familiarity with budget justification and preparation.
Referral preference is given to applicants able to take and meet testing criteria.

Responsibilities

Compose and type correspondence.
Develop reports.
Coordinate meetings.
Maintain confidential documents.
Screen phone calls and visitors.
Perform secretarial, administrative, and office management duties to support efficient office operations.