Executive Admin Assistant

Optimal Home Care Inc•Denver, CO

18h•$22 - $25•Onsite

About The Position

Optimal Home Care is seeking an Executive Admin Assistant to support the agency’s office operations and provide administrative assistance. The role is in office Monday through Friday, 9:00 a.m. to 5:30 p.m. Responsibilities include handling calls, maintaining client and staff records, coordinating paperwork and data entry, supporting new case openings, and helping improve office processes. The assistant may also help organize and order office and medical supplies, maintain computer documentation and backups, assist with training new administrative assistants, and complete other duties within the role’s scope. The position follows agency policies and procedures, supports the agency’s core values, and participates in required emergency preparedness training and exercises.

Requirements

Bachelor’s degree from an accredited college or university.
One to three years of computer and general office duty skills.
Effective written and verbal communication skills.
Strong organizational skills and attention to detail.
Adequate and effective interpersonal skills.
Physical capability to perform basic office duties.

Nice To Haves

Computer Science major preferred.
Experience in a Home Care agency setting preferred.
Intermediate experience with Excel, Word, Outlook, and Adobe preferred.

Responsibilities

Receive phone calls and direct them to the appropriate recipient.
Maintain accurate, up-to-date virtual client files.
Maintain efficient paperwork flow and help organize or order office and medical supplies or equipment.
Assist with opening new cases by obtaining necessary information and completing required forms and records, including client and staff status changes.
Enter information about new cases into the computer and monitor changes to client and staff records sent by the service unit.
Verify computer changes related to clients and staff.
Maintain a weekly summary of case activity.
Recommend improvements to paperwork flow and office processes.
Maintain filing systems for computer documentation related to scheduling and office operations.
Enter client and schedule data.
Perform computer operations, including backups and generating lists.
Assist in training new administrative assistants in documentation, report preparation, data entry, and related tasks.
Complete projects assigned by management that are within the role’s scope of work.
Comply with agency policies and procedures and the Employee Handbook.
Complete emergency preparedness training appropriate to the employee’s level and participate in required exercises and drills.
Perform duties assigned through the Optimal Home Care Emergency Command Center communication tree during emergencies or disasters.
Perform other duties and tasks as assigned.