Executive Office & Admin Assistant

Monolithic Power Systems•San Jose, CA

2d•Onsite

About The Position

The Executive Office & Admin Assistant acts as a strategic partner and provides direct support to senior leaders, C-suite executives, and board members. The role helps maintain an organized, welcoming, and hospitable work environment and ensures seamless daily operations for executives and senior leaders. The position coordinates schedules and travel, and provides hands-on support for internal and external leadership meetings, business reviews, customer meetings, offsites, team events, and quarterly board meetings. It leads the planning and execution of critical company events, collaborating with global stakeholders and internal teams on office operations, agendas, meeting and briefing materials, catering, facilities, and IT arrangements. The role also anticipates executive needs and proactively identifies ways to improve efficiency and productivity. This is an onsite position in San Jose, California, with occasional travel for meetings and events.

Requirements

At least 5 years of C-suite administrative experience supporting multiple executives in a dynamic organization.
At least 8 years of office administration and management experience on a multi-location and global scale.
Strong organizational, project-management, and problem-solving skills, with outstanding multitasking abilities.
Responsible, self-starting, and detail-oriented, with the ability to work autonomously, prioritize tasks, optimize time commitments, and exercise sound judgment.
Effective written and verbal communication skills.
Ability to represent the company with a high degree of professionalism.
Service-oriented approach and willingness to take hands-on action to solve problems across the company.
Resilience and ability to thrive in a fast-paced, rapidly growing, and changing organization.
Team player with strong relationship-building and collaboration skills.
Ability to travel occasionally for meetings and events.

Nice To Haves

Hospitality experience.
Mandarin-speaking ability.

Responsibilities

Plan and manage logistics for company-wide events and corporate meetings regionally and globally.
Oversee daily office operations and help ensure the office environment supports productivity and innovation.
Collaborate with corporate teams, including IT and facilities, to plan and execute internal and external events.
Provide travel support and event-management logistics for executives and employees.
Support schedules and coordinate leadership meetings, business reviews, customer meetings, offsites, team events, and quarterly board meetings.
Coordinate meeting agendas, meeting materials, briefing materials, catering, facilities, and IT arrangements with global stakeholders and internal teams.
Anticipate executive needs and proactively identify solutions to improve efficiency and productivity.
Handle confidential information with discretion and professionalism.