Executive Office & Admin Assistant

Monolithic Power Systems, Inc.•San Jose, CA

3d•$120,000 - $145,000•Onsite

About The Position

The Executive Office & Admin Assistant acts as a strategic partner and provides direct support to senior leaders, C-suite executives, and board members. The role helps maintain an organized, welcoming, and hospitable work environment and ensures seamless daily operations for executives and senior leaders. It leads the planning and execution of critical company events, including board meetings and key business meetings. The position combines executive scheduling and travel arrangements with hands-on coordination of internal and external leadership meetings, business reviews, customer meetings, offsites, team events, and quarterly board meetings. The assistant collaborates with global stakeholders and internal teams on office operations, meeting agendas and materials, briefing materials, catering, facilities, and IT arrangements, while anticipating executive needs and identifying ways to improve efficiency and productivity. This is an onsite role in San Jose, California. The target hiring range is $120,000–$145,000 annually, with pay potentially varying based on market location, experience, skills, education, and other job-related factors. MPS offers a comprehensive benefits package that includes health care coverage, dental and vision coverage, and life and disability protection. Employees in sales positions may be eligible for sales incentive bonuses, and employees in certain positions may be eligible for stock compensation.

Requirements

At least 5 years of C-suite administrative experience assisting multiple executives in a dynamic organization.
At least 8 years of office administration and management experience on a multi-location and global scale.
Strong organizational, project management, and problem-solving skills, with outstanding multitasking abilities.
Responsible, self-starting, and detail-oriented, with the ability to work autonomously, prioritize tasks, optimize time commitments, and exercise sound judgment.
Effective written and verbal communication skills.
Ability to represent the company with a high degree of professionalism.
Service-oriented approach and willingness to roll up one’s sleeves to solve problems across the company.
Resilience and ability to thrive in a fast-paced environment and support a rapidly growing and changing organization.
Team-oriented, with strong relationship-building and collaboration skills.
Ability to travel occasionally for meetings and events.

Nice To Haves

Hospitality experience.
Mandarin-speaking ability.

Responsibilities

Plan and manage logistics for company-wide events and corporate meetings regionally and globally.
Oversee daily office operations and maintain an environment conducive to productivity and innovation.
Collaborate with corporate teams, including IT and facilities, to ensure internal and external events are executed to a high standard.
Provide travel support and event management and logistics for executives and employees.
Handle confidential information with discretion and professionalism.
Coordinate executive schedules and travel arrangements, and support leadership meetings, business reviews, customer meetings, offsites, team events, and quarterly board meetings.
Coordinate office operations, meeting agendas and materials, briefing materials, catering, facilities, and IT arrangements with global stakeholders and internal teams.
Anticipate executive needs and proactively identify solutions to increase efficiency and productivity.