Admin Assistant

Fillback Family of Dealerships • Prairie du Chien, WI

3d

About The Position

The Bookkeeper / Administrative Assistant collaborates with the Dealership CFO on accounting functions and duties. The position coordinates the office schedule with the Office Manager and part-time secretaries, and distributes incoming phone calls to dealership staff in coordination with the Office Manager. Accounting work includes maintaining and reconciling balance sheet accounts, such as accounts receivable, warranty receivable, contracts in transit, cash, accounts payable, and work in process. The role also enters new and used vehicles into dealership inventory, processes service repair orders and parts counter tickets by recording them in the general ledger and processing payments, and works with the Parts Department to maintain parts inventory.

Requirements

• Associate's degree or equivalent from a two-year college or technical school; or one year of related experience and/or training; or an equivalent combination of education and experience.

Responsibilities

• Collaborate with the Dealership CFO on accounting functions and duties.
• Coordinate the office schedule with the Office Manager and part-time secretaries.
• Distribute incoming phone calls to dealership staff in conjunction with the Office Manager.
• Maintain and reconcile balance sheet accounts, including accounts receivable, warranty receivable, contracts in transit, cash, accounts payable, and work in process.
• Enter new and used vehicles into dealership inventory.
• Process service repair orders and parts counter tickets, including recording transactions in the general ledger and processing payments.
• Work with the Parts Department to maintain parts inventory.

Benefits

• Health insurance
• 401K
• Paid time off
• Employee discount on parts and service and new or used vehicles
• Dental insurance
• Vision insurance
• Life insurance
• AD&D

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree