Executive Assistant

LEVOLOR • Atlanta, GA

13h • $70,000 - $80,000 • Hybrid

About The Position

Hunter Douglas is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support its Atlanta office, which includes members of the Hunter Douglas and LEVOLOR teams. The position supports leaders from both groups and oversees day-to-day office and facility operations. The successful candidate will provide high-level executive support, anticipate leadership needs, manage facilities, and serve as a trusted partner to leaders and a resource for the broader team.

Requirements

• At least 5 years of experience as an Executive Assistant, Office Manager, or in a similar administrative or facilities role.
• Exceptional organizational and time-management skills, including the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Discretion and professionalism when handling confidential information.
• Proficiency with Microsoft Outlook, Concur, and other Microsoft products.
• Ability to work independently, take initiative, and solve problems with minimal direction.
• Service-oriented mindset and positive, can-do attitude.
• Ability to lift and move packages or supplies weighing up to 25 lbs as needed.

Nice To Haves

• Experience supporting C-level or executive leadership.

Responsibilities

• Manage calendars, appointments, and coordination for three leaders across multiple stakeholders and time zones.
• Plan and book travel, including flights, lodging, ground transportation, and detailed itineraries.
• Prepare and process expense reports and reconcile travel-related expenses.
• Manage end-to-end setup of key meetings, including scheduling, agenda preparation, materials distribution, and room and technology setup.
• Coordinate logistics for internal and external meetings, team-building events, board meetings, and leadership sessions.
• Arrange catering, A/V, and special accommodations for meetings and events.
• Use AI tools to take notes and distribute meeting notes and action items as needed, and follow up on deliverables to drive accountability.
• Oversee general office and facility operations to maintain a well-functioning, professional, and welcoming workplace.
• Manage incoming and outgoing mail and package distribution.
• Order snacks, beverages, and office supplies; track inventory and maintain stock.
• Serve as the primary point of contact for general facility inquiries and needs.
• Coordinate with property management regarding maintenance, repairs, and other facility-related matters.

Benefits

• Annual base salary range of $70,000–$80,000.
• Bonus target range of 5–10%.
• Medical, dental, vision, life, and disability benefits.
• Professional growth and internal development opportunities.
• Flexible Time Off (FTO) program designed to support work–life balance; excludes new hires in Illinois.
• 401(k) plan with employer matching.
• Paid parental leave.
• Wellness programs.
• Product discounts.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed