Senior Executive Assistant

Circana•,

18h•$37 - $53•Remote

About The Position

The Senior Executive Assistant delivers administrative support to the President of Global Solutions. The role includes managing calendars and meetings across global time zones, arranging travel, submitting expenses, coordinating team meeting content, preparing materials for Global Town Halls, and handling other administrative requests. The position works with senior executives, stakeholders, and other executive assistants, and helps maintain processes that support the organization. This position can be performed remotely in the US, with travel to Circana US offices estimated at once per quarter. The compensation range is $37.00 to $52.88 per hour. Circana offers eligible employees paid time off, medical, dental, and vision insurance, and a 401(k).

Requirements

At least 10 years of progressive administrative experience, including at least 5 years providing C-level administrative support.
High level of professionalism, business acumen, and maturity.
Exceptional organizational, verbal communication, and written communication skills, with meticulous attention to detail.
High proficiency in MS Office and auxiliary platforms such as MS Teams.
Strong project and task management skills.
Ability to multitask and adapt in a fast-paced environment.
Experience with scheduling assistance and calendar management.
Ability to adjust working schedule as needed to support meetings before and after office hours.

Nice To Haves

Experience with Concur.

Responsibilities

Provide administrative support to the President of Global Solutions, including scheduling meetings, managing calendars, submitting expenses, arranging travel, coordinating team meeting content, and responding to other requests or issues.
Develop and maintain rapport with senior executives and stakeholders through strong communication.
Maintain professionalism and strict confidentiality, exercising discretion in all interactions and with all materials.
Maintain distribution lists and the Solutions Team calendar, among other administrative tasks.
Coordinate cross-functional training and meetings.
Manage complex calendar and scheduling needs across global time zones for the Division President.
Coordinate air travel, ground transportation, and accommodations.
Plan physical and virtual meetings; take and transcribe minutes; follow up on action items and deliverables; and arrange events, travel, and accommodations.
Maintain and refine processes that support the organization.
Prepare PowerPoint materials for monthly Global Town Halls, gather potential topics, and coordinate speakers with the President and/or team leaders.
Work with other executive assistants to align calendars for ELT and Board meetings.
Adjust working schedule as needed to support meetings before and after office hours.