Executive Assistant Jobs

About The Position

Requirements

• Able to understand the bigger picture company goals and the executive responsibilities that drive executive support needs.
• A strong sense of ownership, initiative, and drive for excellence in areas of responsibility.
• The highest integrity and verbal discipline to manage sensitive information.
• A resourceful and creative approach to anticipating needs and solving problems.
• Attention to detail.
• A constructively assertive interpersonal style that gets things done while maintaining a cohesive, team-based and fun working environment.
• Facility with Excel, PowerPoint, Word and many other common office applications.
• A knack for routinely learning other office software applications as needed.
• Excited to use the latest AI tools to amplify their abilities.
• The ability to communicate with clarity and purpose, verbally and in writing.
• Ability to support or lead varied projects based on high-level objectives.
• 3+ years directly related experience in an executive support role.
• Associate or bachelor’s degree.
• Excellent judgment and discretion is an absolute necessity.
• Strong office application skills, including MS Office suite business applications.
• Must be able to create and use documents of moderate complexity in Excel, PowerPoint, and Word.
• Proficiency with Teams, Zoom, Sharepoint, etc.
• Expected to increasingly leverage AI tools such as MS Copilot and ChatGPT.
• Ability to work independently as well as part of a team.
• Excellent organization and time management skills.
• Excellent interpersonal skills and a pleasant, positive demeanor.
• Ability to exercise good judgment/decision making when necessary.
• Ability to prioritize and take initiative, and manage multiple activity streams.
• Flexibility to work occasional overtime or different hours as required.
• Attention to detail and follow-through.

Nice To Haves

• Specialized training/certification is a plus
• A background in project management or related role is a plus

Responsibilities

• Provide general administrative support including meeting arrangements, calendar management, travel arrangements, spreadsheet tracking, purchase requisition generation and approvals.
• Interface with web-based enterprise (HR, Finance, etc.) and ERP applications.
• Ensure smooth Teams logistics for large meetings (e.g. town halls).
• Maintain organizational charts.
• Act as the leader of the admin team throughout the global, 600-employee organization.
• Lead the admin team to arrange and execute employee events and team-building activities.
• Re-engineer general administrative support to be as efficient as possible – create templates and consistent processes that enable rigor with minimal overhead.
• Perform confidential administrative duties using knowledge of company and organization policies and practices.
• Curate executive reference file for strategic plans and operational execution oversight.
• Continually assess business process effectiveness, identify gaps and potential, and drive or lead improvement projects.

Benefits

• Medical, dental and vision
• Health Savings Account
• Health Care and Dependent Care Flexible Spending Accounts
• Life, Accident, Disability insurance
• Business Travel Accident and Business Travel Health
• 401(k) Plan
• Flexible Time Off, Paid Holidays
• Paid Family Leave
• Discounts, Perks
• Tuition Reimbursement
• Adoption Assistance
• ESPP (Employee Stock Purchase Plan)