Executive Assistant to CEO

Calpion/Plutus Health • Dallas, TX

20h

About The Position

Plutus Health Inc. is seeking a highly organized, proactive, and trustworthy Executive Assistant to the CEO. This high-visibility role works closely with the CEO and serves as a key coordination point across leadership and other stakeholders. The successful candidate will bring exceptional communication skills, sound judgment, strong follow-through, and the ability to manage multiple priorities confidentially in a fast-paced environment. The role involves anticipating needs, tracking priorities, and ensuring important actions are completed.

Requirements

• Bachelor’s degree in Business Administration, Management, Communications, or a related discipline.
• 3–6 years of experience as an Executive Assistant, Personal Assistant, Executive Coordinator, or in a similar role supporting senior leadership.
• Excellent written and verbal communication skills.
• Strong organizational, prioritization, and time-management skills.
• Ability to manage multiple priorities and changing requirements in a fast-paced environment.
• High degree of professionalism, discretion, integrity, and confidentiality.
• Strong proficiency in Microsoft Office, particularly Outlook, PowerPoint, Word, and Excel, as well as AI tools.
• Strong attention to detail and ability to follow through on assignments independently.
• Comfort working closely with senior executives and interacting professionally with internal and external stakeholders.

Nice To Haves

• Previous experience directly supporting a CEO, Founder, President, or other C-suite executive.
• Experience working with a U.S.-based healthcare, healthcare technology, or healthcare services organization.
• Experience coordinating with U.S. and global stakeholders.
• Familiarity with Microsoft Teams, Zoom, CRM platforms, and other business collaboration tools.
• Experience preparing executive presentations, meeting summaries, reports, and trackers.
• Comfort working across multiple functions and time zones.

Responsibilities

• Manage the CEO’s calendar, meetings, travel arrangements, and day-to-day schedule.
• Coordinate meetings across multiple stakeholders and time zones.
• Prepare meeting agendas, presentations, reports, briefing materials, and other executive-level documents.
• Document and track action items, priorities, commitments, and deadlines, ensuring timely follow-up.
• Coordinate with leadership and teams including Sales, HR, Finance, Operations, and other business functions.
• Assist with executive communications and correspondence.
• Support leadership and board-level meetings, including preparation, scheduling, documentation, and follow-up.
• Handle sensitive and confidential business and employee information with discretion.
• Conduct research and prepare summaries to support executive decision-making.
• Assist the CEO with strategic initiatives and special projects as needed.
• Proactively identify scheduling conflicts, competing priorities, and potential bottlenecks.
• Maintain strong follow-through and ensure important tasks and decisions are completed.

Benefits

• Direct work with the CEO and exposure to executive-level decision-making.
• A high-visibility, high-impact role with meaningful responsibilities.
• Exposure to different areas of the healthcare business and strategic initiatives.
• Collaboration with leadership and cross-functional teams in the U.S. and India.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level