Executive Assistant to CEO

Butterfly Effects•Deerfield Beach, FL

1d•Onsite

About The Position

Butterfly Effects is seeking an Executive Assistant to support the CEO and executive team in advancing the organization's mission to improve the lives of children and families affected by autism. This full-time, on-site position is based at the corporate office in Deerfield Beach, Florida. The role manages the CEO's calendar, meetings, travel, and board preparation; coordinates executive projects; and helps keep priorities moving across a multi-state healthcare organization. The Executive Assistant also supports the President, CFO, and Vice Presidents with scheduling, meetings, and special projects, while handling confidential information with discretion. Butterfly Effects is a national provider of applied behavior analysis (ABA) treatment, serving families affected by autism spectrum disorder. The company has served more than 10,000 families since 2005 and operates in 12 states. Its corporate office houses the leadership team and administrative staff supporting operations across areas including client services, human resources, finance, compliance, and professional development.

Requirements

At least 5 years of executive assistant experience, including at least 2 years supporting a CEO or C-level executive.
Project management experience, including building timelines, coordinating stakeholders, and tracking deliverables.
Advanced Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, and Teams.
Exceptional organization and ability to manage multiple calendars and competing priorities.
Strong writing skills and a professional presence with board members, investors, and senior leaders.
Sound judgment and proven discretion with sensitive information.
Proactive work style and ability to anticipate needs.
Bachelor's degree preferred.

Nice To Haves

Experience in healthcare or a multi-site company.
Bachelor's degree.

Responsibilities

Manage the CEO's calendar, prioritize time, and resolve scheduling conflicts with internal teams, board members, and investors.
Serve as the first point of contact for the CEO's office by screening calls, emails, and requests and routing them appropriately.
Take minutes in executive and leadership meetings, record follow-up items, and drive them to completion.
Manage executive projects from start to finish, including timelines, cross-department coordination, and schedule tracking.
Prepare agendas, presentations, and pre-reads for executive team meetings, board meetings, and investor updates.
Coordinate travel for the CEO and executive team, including itineraries for center and market visits.
Process expense reports and invoices accurately and on time.
Draft and proofread correspondence, memos, and announcements on behalf of the CEO.
Plan leadership offsites, board meetings, and company events.
Support the President, CFO, and Vice Presidents with scheduling, meetings, and special projects.
Handle confidential financial, personnel, and acquisition information with discretion.