Executive Assistant To CEO

JD Development Group•Markham, IL

3d•Onsite

About The Position

JD Development Group, a Markham-based real estate development company, is seeking an experienced Executive Assistant to support the CEO directly. The role includes managing the CEO’s schedule and priorities, representing the company externally by attending events and meetings on the CEO’s behalf, and speaking for JD Development Group with confidence and sound judgment. The Executive Assistant will also handle communications and meeting preparation, stakeholder coordination, travel arrangements, expenses, and confidential records. The position is based in Markham, Ontario, five days per week, with occasional off-site attendance at events and external meetings. The posting identifies this as an open vacancy. Artificial intelligence may be used during recruitment for resume screening, candidate assessment, and selection.

Requirements

At least 5 years of experience as an Executive Assistant supporting a CEO or senior executive.
Confident public-speaking ability and comfort representing an organization at events and in meetings with senior-level contacts.
Excellent written and verbal communication skills.
Strong judgment, discretion, and composure in a high-visibility role.
Highly organized, with the ability to manage competing priorities independently.
Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Post-secondary education in Business Administration or a related field, or equivalent experience.

Nice To Haves

Real estate, development, or construction experience.

Responsibilities

Manage the CEO’s calendar, schedule appointments, resolve conflicts, and prioritize commitments according to business impact.
Provide daily and weekly briefings on upcoming meetings, deadlines, and outstanding items.
Proactively allocate time for focused work, travel, and recurring priorities.
Attend industry events, community functions, and external meetings on behalf of the CEO when she is unable to attend.
Represent the company professionally, speak on its behalf, and build relationships with partners, clients, and industry contacts.
Prepare briefing notes and talking points for engagements, and follow up with key takeaways and action items.
Draft correspondence, presentations, and briefing materials on the CEO’s behalf.
Prepare agendas and materials for board and leadership meetings, and track follow-up actions.
Serve as the first point of contact for external parties reaching the CEO’s office.
Act as a liaison between the CEO and internal departments.
Coordinate travel arrangements and manage expense reporting.
Handle confidential information with discretion and maintain the CEO’s files and records.