Executive Assistant to CEO
About The Position
A fast-growing, founder-led company is hiring a fully remote Executive Assistant to work directly with the CEO. The role is intended to buy back the CEO’s time by organizing his work, protecting his schedule, and keeping business priorities moving. The CEO creates social media content, leads the company’s highest-value sales, and provides creative strategy for client advertising accounts. This is an active, operational partnership: the Executive Assistant is expected to build structure, maintain accountability, and provide candid input. The role focuses on business matters; household and family logistics are handled by a separate on-site Life Manager. The position supports calendar and priority management, inbox and message triage, client and internal decision tracking, company reporting, sales and content operations, new-offer launches, travel, and business administration. It also builds and maintains operating systems such as trackers, SOPs, checklists, and recurring process documentation. The role is full-time, 1099 independent contractor work, fully remote, Monday through Friday during US Eastern Time business hours, with availability for urgent items. Success in the first 90 days means taking calendar management, inbox triage, and reporting flow off the CEO’s plate; maintaining a live tracker of items awaiting the CEO; and preventing client creative work from remaining stalled. Within 6–12 months, the Executive Assistant is expected to establish a weekly operating rhythm so the business does not depend on the CEO remembering or personally driving every item, allowing him to focus on content and high-value sales.
Requirements
- At least 3 years as an Executive Assistant, Chief of Staff, or equivalent supporting a founder, CEO, or senior executive.
- Proven experience working remotely and managing an executive’s day without being physically present.
- Fluent professional English, written and spoken.
- Ability to work consistently during US Eastern Time business hours, with reliable internet and a quiet workspace.
- Strong administrative and operational skills, including the ability to build systems rather than only follow existing ones.
- Exceptional discretion with confidential business and financial information.
- Fluency with Google Workspace, Slack, a project management tool such as ClickUp or Notion, a CRM, spreadsheets, and daily use of AI assistants.
- Comfort working with a direct, high-energy, fast-moving principal, receiving candid feedback, and providing candid input.
- Willingness to push back and hold the CEO accountable rather than waiting for instructions.
- Ability to manage complexity and operate with ownership in a dynamic, sometimes chaotic environment.
- Complete discretion and confidentiality.
Nice To Haves
- Experience in a marketing agency, paid advertising, or creative production environment.
- Social media or content operations experience.
- Experience supporting a founder who sells coaching, consulting, or premium offers.
Responsibilities
- Own and protect the CEO’s calendar, organizing the day around content, high-value sales calls, and consultations, and holding the CEO to the schedule.
- Maintain a daily priority list so important work is not displaced by less important demands.
- Triage inbox messages, handle items where possible, flag matters requiring the CEO, and close communication loops.
- Track deliverables, approvals, and decisions awaiting the CEO, including creative strategy for client advertising accounts, and drive timely turnaround.
- Serve as the single intake point for company reporting by collecting, reviewing, and presenting concise digests.
- Coordinate team follow-ups so approvals and decisions continue moving.
- Schedule and prepare high-value sales calls, consultations, and coaching calls; prepare briefing notes, update the CRM, and handle follow-ups.
- Keep the social media content pipeline on schedule, including recording blocks, coordination with editors and the team, and the publishing calendar.
- Support the launch and delivery of coaching and consultation offers through scheduling, documents, and logistics.
- Book business travel and prepare itineraries.
- Handle business administration, including documents, agreements, and expense tracking.
- Build and maintain trackers, SOPs, checklists, and recurring process documentation.
Benefits
- Paid Time Off.
- Fully remote work.
- Direct mentorship from the CEO.
- A clear path to grow into a Chief of Staff position.
- Exposure to high-impact leaders.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
