Executive Assistant to CEO
About The Position
Founded in 1946, Chase Corporation is a global specialty chemicals company and a leading manufacturer of protective materials for high-reliability applications across diverse market sectors. The company employs nearly 800 people and focuses on a high investment growth strategy combining organic growth and strategic acquisitions. Based in Westwood, Massachusetts, USA, Chase Corporation operates manufacturing facilities in the United States, Europe, and Asia. The Executive Assistant provides proactive, high-quality administrative support to Chase Corporation’s executive team. This role manages complex calendars, meetings, travel, and communications; prepares polished presentation materials; and ensures smooth day-to-day operations. The ideal candidate is detail-obsessed, discreet, tech-savvy (PowerPoint, Excel, Concur), and comfortable coordinating across multiple time zones and stakeholders.
Requirements
- 5+ years of experience as an Executive Assistant or Senior Administrative Assistant supporting multiple senior leaders.
- Expert calendar management and meeting coordination across global time zones.
- Proficiency with Microsoft PowerPoint (master slides, layouts, charts), Excel (pivot tables, lookups, basic formulas), Outlook/Teams, and Concur (booking & expenses).
- Outstanding written and verbal communication; impeccable attention to detail and experience with board-level materials.
- Proven discretion handling confidential information; high degree of professionalism and service mindset.
- Strong prioritization and follow-through; thrives in a fast-moving, occasionally ambiguous environment.
Responsibilities
- Manage complex, dynamic calendars; schedule meetings across time zones; anticipate conflicts and priorities.
- Orchestrate meetings (agenda, materials, room/VC setup, attendees, minutes, action tracking).
- Draft, edit, and proof executive correspondence; maintain professional, consistent tone and formatting.
- Handle sensitive information with strict confidentiality and sound judgment.
- Plan end-to-end domestic/international travel in Concur (flights, hotels, ground, visas), optimizing cost and convenience within policy.
- Prepare detailed travel briefs/itineraries; coordinate on-site logistics and last-minute changes.
- Process expense reports in Concur accurately and on time; reconcile corporate card statements; ensure policy compliance.
- Build and refine executive-ready PowerPoint presentations (storyline, visuals, charts, speaker notes).
- Create and maintain Excel trackers, lists, and light analytics (filters, pivot tables, lookups, basic charts).
- Compile board/leadership packets and meeting books; maintain shared files and version control.
- Serve as a responsive point of contact for internal leaders, clients, and partners; triage and route inquiries.
- Coordinate with HR/IT/Finance for onboarding, access, approvals, signatures, and procurement.
- Support small events, town halls, offsites (vendors, catering, AV, agendas, run-of-show).
- Identify and implement process improvements that save time and reduce friction for executives.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
