Executive Assistant to CEO

The Hire Standard•San Francisco, CA

8h•Onsite

About The Position

We are partnering confidentially with a fast-growing, venture-backed AI company on this search. Eight to twelve meetings a day. Customers, investors, candidates, board members. One CEO, and one person who makes it all work. That person could be you. Our client is building AI agents for the physical economy, a multi-trillion-dollar industry that still runs on phone calls, spreadsheets and manual workflows. Backed by top-tier venture firms and growing revenue several times over in under two years, the company is scaling quickly toward its next chapter, with a leadership team drawn from some of the most respected names in tech. At the center of it is a technical founder and CEO, an engineer and former product leader at major tech companies, who is now looking for a true partner to give him leverage. This is not a “manage the calendar” job This is an “own the calendar” job. The difference matters. You won’t just react to scheduling requests. You’ll shape how the CEO spends his week, decide what gets his time and what doesn’t, and make sure every important thread reaches a close. You’ll sit near the center of the company, see how every major initiative comes together, and be trusted with real judgment calls.

Requirements

8+ years of experience, including supporting a founder, CEO or senior executive with heavy daily meeting volume
Close open loops without being asked twice, and see scheduling as an outcome you own rather than admin you process
Stay precise with calendars, time zones and multi-leg travel even when volume spikes
Are comfortable making calls on competing priorities and protecting an executive’s time, including saying no on his behalf
Stay calm and resourceful when cancellations and last-minute changes hit

Responsibilities

Run the CEO’s calendar end to end, with strategic weekly planning rather than reactive booking.
Triage his inbox, draft replies, and close loops on his behalf.
Handle complex domestic and international travel, including rerouting in real time when plans fall apart at the gate.
Chase customer, candidate and investor threads until they’re confirmed and done.
Prepare pre-reads and materials for external meetings and board sessions.
Take on strategic projects directly for the CEO as they come up.