Executive Assistant to CEO

Transamerica • New York, NY

8h • Onsite

About The Position

The Executive Assistant to the CEO facilitates and manages activities and information surrounding the Chairman of the Executive Board and Chief Executive Officer (CEO). This highly visible role serves as a key liaison between the Executive Office, senior leadership, Executive Board members, and important internal and external stakeholders while ensuring the efficient operation of the local Executive Office. Operating with substantial latitude to exercise independent judgment and discretion, the Executive Assistant provides comprehensive executive-level support to the Chairman & CEO by managing complex schedules, coordinating travel and events, preparing reports and communications, overseeing administrative operations, and ensuring seamless execution of executive priorities in a fast-paced and confidential environment.

Requirements

• Ten (10) years of senior executive-level administrative experience.
• Demonstrated ability to perform highly visible and scrutinized activities with exceptional precision, diplomacy, organization, discretion, and confidentiality.
• Ability to effectively manage multiple priorities, shifting demands, and tight deadlines in a fast-paced executive environment.
• Strong written and verbal communication skills with a service-oriented approach.
• Proven ability to build relationships and collaborate effectively with senior executives, Board members, clients, and key stakeholders.
• Experience handling sensitive and confidential information with professionalism and sound judgment.
• Strong organizational and problem-solving skills with the ability to work independently and exercise discretion.

Nice To Haves

• College degree.
• Previous management or supervisory experience.
• Experience supporting C-suite executives, board members, or executive leadership teams.
• Experience coordinating international travel and executive-level events.

Responsibilities

• Provide executive-level support to the Chairman & CEO, including managing dynamic professional and personal schedules and delivering minute-by-minute daily itineraries.
• Coordinate domestic and international travel arrangements, including transportation, accommodations, travel logistics, and visa requirements.
• Plan, coordinate, and execute high-level meetings, events, and executive engagements.
• Develop reports, analyses, and tracking materials including expense reporting, jet travel logs, contributions, invitations, and related executive office reporting.
• Screen, prioritize, and resolve routine and complex calls, correspondence, inquiries, and requests on behalf of the CEO.
• Prepare executive presentations, briefing materials, and draft communications for internal and external audiences.
• Serve as a liaison for key clients, senior leaders, Executive Board members, and other strategic stakeholders.
• Anticipate issues, prioritize competing demands, and make informed decisions to ensure effective executive office operations.
• Manage and oversee administrative support staff within the local Executive Office, including hiring, training, coaching, and development activities.
• Develop and maintain a thorough understanding of company culture, organizational structure, and business processes to effectively navigate executive-level interactions and initiatives.

Benefits

• Competitive Pay
• Bonus for Eligible Employees
• Pension Plan
• 401k Match
• Employee Stock Purchase Plan
• Tuition Reimbursement
• Disability Insurance
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Employee Discounts
• Career Training & Development Opportunities
• Paid Time Off starting at 160 hours annually for employees in their first year of service.
• Ten (10) paid holidays per year (typically mirroring the New York Stock Exchange (NYSE) holidays).
• Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars
• Parental Leave – fifteen (15) days of paid parental leave per calendar year to eligible employees with at least one year of service at the time of birth, placement of an adopted child, or placement of a foster care child.
• Adoption Assistance
• Employee Assistance Program
• Back-Up Care Program
• PTO for Volunteer Hours
• Employee Matching Gifts Program
• Employee Resource Groups
• Inclusion and Diversity Programs
• Employee Recognition Program
• Referral Bonus Programs

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree