Executive Assistant to CEO

Trivium

1d • Remote

About The Position

A fast-growing, founder-led company is hiring a fully remote Executive Assistant to work directly with its CEO. The role is intended to buy back the CEO’s time by organizing his work, protecting his schedule, and keeping business priorities moving. The CEO creates social media content, leads the company’s highest-value sales, and provides creative strategy on client ad accounts. The assistant will build structure, hold the CEO accountable to it, and communicate candidly. The position focuses on business matters; household and family logistics are handled by a separate on-site Life Manager.

The assistant will own the CEO’s calendar and daily priorities, triage messages, track decisions and deliverables requiring the CEO’s input, and coordinate reporting and team follow-ups. The role also supports high-value sales and coaching calls, social media content operations, new offer launches, business travel, and administration. It includes building and maintaining trackers, SOPs, checklists, and recurring process documentation.

The position is fully remote and full-time as a 1099 independent contractor. The schedule is Monday through Friday during US Eastern Time business hours, with availability for urgent items. Success includes taking calendar management, inbox triage, and reporting off the CEO’s plate within the first 90 days, and establishing a dependable weekly operating rhythm over the following 6–12 months.

Requirements

• At least 3 years of experience as an Executive Assistant, Chief of Staff, or equivalent to a founder, CEO, or senior executive; ideally in a fast-growing or entrepreneurial company.
• Proven remote experience managing an executive’s day without being physically present.
• Fluent professional English, written and spoken.
• Ability to work US Eastern Time business hours consistently.
• Reliable internet connection and a quiet workspace.
• Strong administrative and operational skills, with the ability to build systems rather than only follow them.
• Exceptional discretion with confidential business and financial information.
• Fluency with Google Workspace, Slack, a project management tool such as ClickUp or Notion (or equivalent), a CRM, spreadsheets, and daily use of AI assistants.
• Comfort working with a direct, high-energy, fast-moving principal and receiving candid, immediate feedback.
• Willingness to push back, communicate what the CEO needs to hear, and hold the CEO accountable.
• Ability to create structure in disorder and operate with a high level of ownership.

Nice To Haves

• Experience in a marketing agency, paid advertising, or creative production environment.
• Social media or content operations experience.
• Experience supporting a founder who sells coaching, consulting, or premium offers.

Responsibilities

• Own and defend the CEO’s calendar, prioritizing content, high-value sales calls, and consultations, and hold the CEO to the schedule.
• Maintain a daily priority list so important work is not displaced by less important demands.
• Triage inbox and messages, handle items where possible, flag items requiring the CEO, and close communication loops.
• Track deliverables, approvals, and decisions awaiting the CEO, including creative strategy for client ad accounts, and drive timely turnaround.
• Collect, review, and present concise digests of company reporting rather than forwarding raw reports.
• Coordinate team follow-ups so approvals and decisions continue moving.
• Schedule and prepare high-value sales calls, consultations, and coaching calls; prepare briefing notes, update the CRM, and manage follow-ups.
• Keep the social media content pipeline on schedule, including recording blocks, coordination with editors and the team, and the publishing calendar.
• Support the launch and delivery of coaching and consultation offers through scheduling, documents, and logistics.
• Book business travel and prepare itineraries.
• Handle business administration, including documents, agreements, and expense tracking.
• Build and maintain trackers, SOPs, checklists, and recurring process documentation.
• Maintain complete discretion and confidentiality regarding business and financial information.

Benefits

• Paid time off.
• Fully remote work.
• Direct mentorship from the CEO and a clear path to grow into a Chief of Staff position.
• Exposure to high-impact leaders.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed