Executive Assistant to CEO

Rubicon Carbon•Marina del Rey, CA

2d•$120,000 - $140,000•Hybrid

About The Position

Rubicon Carbon is a next-generation carbon solutions provider that channels capital to decarbonization projects and delivers enterprise-grade solutions for carbon credit purchases. The Executive Assistant is the primary point of contact for internal and external constituencies on matters pertaining to the CEO’s office, serves as a liaison to the board of directors and senior management, coordinates executive outreach and external relations, and oversees special projects. This role suits a proactive, organized person who thrives in a small, fast-paced, entrepreneurial, mission-driven environment. The Executive Assistant should exercise sound judgment, communicate effectively, balance multiple priorities, independently manage projects from conception through completion, and handle pressure and confidential matters with discretion. The position is hybrid, with at least three days per week onsite at the Marina del Rey, San Francisco, or New York City office. The approximate annual base compensation range is $120,000 to $140,000. The actual offer will depend on factors including experience, job-related knowledge, skills, abilities, and internal equity. The posting also mentions an excellent benefits package but does not specify individual benefits.

Requirements

At least five years of experience as a Chief of Staff, Project Manager, or Executive Assistant to a C-suite member in technology, banking/finance, and/or climate.
Strong attention to detail and organizational skills, including the ability to juggle priorities, manage complex projects, and keep stakeholders on track.
Experience with heavy calendar scheduling across time zones and expense reporting and tracking for multiple account or card holders.
Ability to think strategically, understand the big picture, anticipate future needs, and develop plans and processes.
Strong problem-solving skills, including quickly processing information, identifying issues, and developing effective solutions.
Clear, concise communication across organizational levels and communication channels, including email, Slack, text, phone, and in person.
Positive, collaborative attitude and willingness to help others succeed.
Advanced knowledge of Microsoft Office, Google Suite, Slack, Zoom, and Adobe Acrobat.
Ability to work onsite at the Marina del Rey, San Francisco, or New York City office at least three days per week.

Nice To Haves

Startup, climate tech, or renewables industry experience.
Passion for climate and sustainability.

Responsibilities

Support the CEO’s prioritization by identifying urgent matters and helping the team focus on organizational mission, goals, and priorities; anticipate executive needs and plan ahead.
Manage the CEO’s calendar, prepare materials, anticipate needs, schedule internal and external meetings, balance competing priorities, and resolve conflicts with little to no guidance.
Serve as the main contact for people seeking access to the CEO; manage internal and external communications and keep stakeholders informed.
Cultivate positive relationships with employees, partners, customers, and investors.
Manage the setup and day-to-day functioning of office spaces in San Francisco, Los Angeles, and New York City.
Coordinate CEO travel bookings, itineraries, expense management, and invoicing.
Maintain confidentiality and protect operations through discretion.
Plan and execute organizational events, including All Hands meetings, company offsites, and quarterly leadership team meetings.
Own key projects for leadership team members, set goals, track progress, anticipate challenges, develop solutions, and ensure successful completion.
Assist with team building by managing interview scheduling as needed.
Perform other duties as assigned.