Executive Assistant to CEO

Butterfly Effects•Deerfield Beach, FL

2d•Onsite

About The Position

Butterfly Effects is seeking an Executive Assistant to support the CEO and executive team in advancing the company’s mission to make a socially significant change in the lives of children and families. The role manages the CEO’s calendar, meetings, travel, and board preparation; runs executive projects from start to finish; and keeps priorities moving across a multi-state healthcare organization. This is a full-time, on-site position at the corporate office in Deerfield Beach, Florida. The Executive Assistant serves as the first point of contact for the CEO’s office, coordinates executive and leadership meetings, prepares meeting materials, and tracks follow-up actions through completion. The position also supports the President, CFO, and Vice Presidents with scheduling, meetings, and special projects, and handles confidential financial, personnel, and acquisition information with discretion. Butterfly Effects provides applied behavior analysis (ABA) treatment in partnership with families affected by autism spectrum disorder. The company has served more than 10,000 families since 2005 and operates across 12 states. Its corporate office in Deerfield Beach supports organizational functions including client services, human resources, talent acquisition, finance, revenue cycle management, quality assurance, compliance, professional development, and professional ethics.

Requirements

At least 5 years of executive assistant experience, including at least 2 years supporting a CEO or C-level executive.
Project management experience, including building timelines, coordinating stakeholders, and tracking deliverables.
Advanced Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, and Teams.
Exceptional organization and the ability to manage multiple calendars and competing priorities.
Strong writing skills and a professional presence with board members, investors, and senior leaders.
Sound judgment and proven discretion with sensitive information.
A proactive work style and ability to anticipate needs.

Nice To Haves

Healthcare experience.
Experience in a multi-site company.
Bachelor’s degree preferred.

Responsibilities

Manage the CEO’s calendar, protect time for priorities, and resolve scheduling conflicts with internal teams, board members, and investors.
Screen calls, emails, and requests to the CEO’s office and route them to the appropriate person.
Take minutes in executive and leadership meetings, record follow-up items, and drive them to completion.
Manage executive projects from start to finish by building timelines, coordinating owners across departments, and keeping work on schedule.
Prepare agendas, presentations, and pre-reads for executive team meetings, board meetings, and investor updates.
Coordinate travel for the CEO and executive team, including itineraries for center and market visits.
Process expense reports and invoices accurately and on time.
Draft and proofread correspondence, memos, and announcements on behalf of the CEO.
Plan leadership offsites, board meetings, and company events.
Support the President, CFO, and Vice Presidents with scheduling, meetings, and special projects.
Handle confidential financial, personnel, and acquisition information with complete discretion.
Perform related special projects and other duties as assigned by management.