Executive Assistant to CEO

The Hire Standard•San Francisco, CA

1d•Onsite

About The Position

A confidential search for an Executive Assistant to support the CEO of a fast-growing, venture-backed AI company building AI agents for the physical economy. The company is scaling quickly, and the CEO—a technical founder and former product leader at major technology companies—is seeking a trusted partner who can provide leverage and sound judgment. This is a strategic, high-ownership role focused on shaping how the CEO spends his time, not simply processing scheduling requests. The assistant will work near the center of the company, handle important communications and follow-ups, and support major initiatives as the business grows. The position is based in the company’s San Francisco office. The CEO travels approximately 35–45% of the year, with added flexibility during those periods.

Requirements

At least 8 years of experience, including supporting a founder, CEO, or senior executive with a heavy daily meeting volume.
Demonstrated ability to close open loops without repeated prompting and take ownership of scheduling outcomes.
Precision with calendars, time zones, and multi-leg travel, including during periods of high volume.
Comfort making calls about competing priorities and protecting an executive’s time.
Calmness and resourcefulness when cancellations and last-minute changes occur.

Responsibilities

Own the CEO’s calendar end to end, using strategic weekly planning rather than reactive booking.
Triage the CEO’s inbox, draft replies, and close loops on his behalf.
Arrange complex domestic and international travel, including real-time rerouting when plans change.
Follow up on customer, candidate, and investor threads until they are confirmed and complete.
Prepare pre-reads and materials for external meetings and board sessions.
Take on strategic projects directly for the CEO as they arise.
Make decisions about competing priorities and protect the CEO’s time, including declining requests on his behalf.