Executive Assistant to Managing Partner and CFO (MARI)

MARI•,

19h•$60,000 - $70,000•Hybrid

About The Position

MARI is seeking an energetic, highly organized, and proactive Executive Assistant to support its Managing Partner and Chief Financial Officer. The role supports the executives’ day-to-day effectiveness by anticipating priorities, navigating competing demands, and managing details. Responsibilities include coordinating complex schedules across time zones, arranging global travel, supporting executive meetings, and coordinating MARI events. The position offers exposure to a fast-paced, collaborative company building live experiences across sports, art, entertainment, and culture. This is a full-time role based in New York, NY, with a minimum of four days onsite. The employee must be able to work Eastern Time hours and remain available through the end of the Pacific Time workday as needed. The salary range is $60,000–$70,000; compensation is determined by market data, experience, location, and internal banding.

Requirements

0–2 years of administrative, internship, coordinator, or other relevant professional experience.
Exceptional organizational skills and attention to detail, including the ability to manage multiple priorities and deadlines.
Strong written and verbal communication skills and consistent follow-through.
A proactive, resourceful approach, with the ability to work independently and collaborate effectively with a wide range of stakeholders.
A calm, flexible, and solutions-oriented mindset in a fast-paced environment.
Professionalism, dependability, and a commitment to maintaining confidentiality.
Proficiency in Microsoft Office.
Must be able to work Eastern Time hours and remain available through the end of the Pacific Time workday as needed.

Nice To Haves

An interest in live events, sports, art, or entertainment.
Experience with expense management platforms.

Responsibilities

Manage complex calendars for two senior executives across multiple time zones, scheduling meetings and communicating changes professionally and promptly.
Coordinate domestic and international travel, including itineraries, transportation, and accommodations.
Process and reconcile expense reports accurately and on time.
Manage guest invitations, RSVPs, and logistics for MARI events.
Prepare meeting materials and draft, proofread, and edit correspondence.
Track action items, deadlines, and follow-ups to keep priorities on track.
Serve as a professional point of contact for senior leadership, portfolio companies, external partners, and fellow executive assistants.
Handle confidential business, financial, and personal information with discretion.