CFO Executive Assistant

GE Aerospace•Norwalk, CT

About The Position

Provides complex and specialized executive administrative support to the Senior Vice President and Chief Financial Officer at GE Aerospace. Serves as the primary point of contact for internal and external constituencies on matters pertaining to the Senior Aerospace Leadership Team (SALT). The role may also liaise with the board of directors and senior management teams, coordinate executive outreach and relations, and oversee special projects. The position requires sound judgment, strong communication and organizational skills, independence, discretion, and the ability to manage diverse activities and confidential matters in a fast-paced, high-pressure environment. The Executive Assistant manages complex calendars, executive communications, travel, meetings, records, facilities coordination, office resources, and stakeholder information. The role requires adapting to changing business priorities and being available outside standard business hours, including evenings, weekends, and holidays, when needed for critical business operations, meetings, or events.

Requirements

Bachelor’s degree from an accredited university or college, or a high school diploma/GED with at least 10 years of related administration and support experience.
At least 10 years of experience as an administrator, including at least 3 years supporting high-level executives (Senior Manager and above), preferably within a large organization.
Knowledge of general office management and current computer and office communications technologies.
Proficiency in Microsoft PowerPoint, Word, Excel, and Outlook.
Ability to run reports in Excel, Access, and other data-gathering programs and to enter and update data in databases.
Ability to adapt to changing priorities and schedules based on business demands.
Availability to work outside standard business hours, including evenings, weekends, and holidays, as needed to support critical business operations, meetings, or events.

Nice To Haves

Expert-level knowledge of Microsoft PowerPoint, Word, Excel, and Outlook.
Ability to run reports in Excel, Access, Business Objects, and other data-gathering programs and to input and update data in Oracle databases.
Self-starter who is proactive, works independently with minimal direction, maintains confidentiality, and handles matters discreetly.
Effective time-management and organizational skills, including balancing multiple priorities.
Ability to interact and communicate effectively with senior management, corporate contacts, and external customers.
Excellent interpersonal, verbal, and written communication skills, including strong grammar and attention to detail.
Ability to anticipate team and leader needs, process information, and establish and maintain processes that ensure reliable execution of deliverables.
Ability to identify and prioritize goals, use resources effectively, develop solutions, and meet deadlines while considering strategy and efficiency.
Team-oriented interpersonal skills and the ability to work with globally diverse teams across time zones and businesses.

Responsibilities

Manage complex calendars, prioritize inquiries and requests, troubleshoot schedule conflicts, and make independent recommendations to support day-to-day engagements.
Communicate directly and on behalf of the officer, serving as a bridge between the leader’s office and internal departments and maintaining credibility and trust with senior management.
Coordinate domestic and international travel, prepare itineraries, arrange transportation and lodging, communicate with supervisors during travel, reconcile travel and living expense accounts, and submit VAT reports.
Keep the SALT member informed of upcoming commitments and responsibilities, follow up as appropriate, and alert the leader to relevant issues and developments.
Prioritize competing needs, handle matters proactively and expeditiously, and follow projects through to completion under deadline pressure.
Plan and coordinate logistics for in-house and off-site meetings, training, and events, including transportation, lodging, catering, and tickets; prepare presentations and documents and, when required, travel to provide on-site event support.
Develop agendas for departmental meetings, coordinate and attend staff meetings as appropriate, and prepare and distribute minutes when needed.
Maintain filing and records-management systems and confidential office procedures.
Coordinate organizational mail and shipments and maintain an inventory of office supplies and equipment within budget constraints.
Support community responsibility events and activities.
Identify credentials needed to ensure appropriate access for employees, U.S. and foreign nationals, and visitors; help protect proprietary information and comply with government regulations.
Coordinate facilities needs, including new-hire workspaces, office moves, floor-plan updates, building issue reports, and office equipment maintenance and service requests; act as custodian of organizational resources.
Apply established policies, procedures, and regulations when making decisions and addressing work problems.
Manage contacts in Outlook, maintain database entries, track and manage highly classified correspondence, and facilitate relationships with key stakeholders.
Keep organization charts, phone lists, and birthday lists current.