Executive Assistant | Administration | Day | Full-Time

UF Health • St. Augustine, FL

22h

About The Position

Performs advanced, diversified, and confidential secretarial and administrative duties for hospital executive management, requiring broad and comprehensive experience, skill, and knowledge of organizational policies and practices. Functions as a private secretary and handles confidential matters. Coordinates the workflow and schedules of other executive administrative support personnel, including scheduling time off, meals, and breaks.

Requirements

• High school diploma.
• Ability to work with minimal supervision.
• Ability to handle multiple tasks at once.
• Type 55–60 correct words per minute.
• Experience with word processing and spreadsheet applications, including Microsoft Office Word, Excel, and PowerPoint.
• Working knowledge of Microsoft Outlook or a comparable system.
• Strong interpersonal and customer service skills.
• 3–5 years of experience at an Executive Assistant level or providing support to executive leadership.

Nice To Haves

• Associate degree.
• Secretarial certification.
• Medical terminology certification.
• College coursework in secretarial science or business, or a combination of bachelor-level education and secretarial experience.

Responsibilities

• Perform advanced, diversified, and confidential secretarial and administrative duties for hospital executive management.
• Handle confidential matters as a private secretary.
• Coordinate workflow and schedules of other executive administrative support personnel, including time off, meal periods, and breaks.
• Perform shorthand, speedwriting, and transcription as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED