Executive Assistant to CEO

Rubicon Carbon•San Francisco, LA

20h•Hybrid

About The Position

The Executive Assistant serves as the primary point of contact for internal and external constituencies on matters pertaining to the CEO’s office. The role liaises with the board of directors and senior management, coordinates executive outreach and external relations, and oversees special projects. The position calls for a proactive, organized professional who can work independently in a fast-paced, entrepreneurial, mission-driven environment; exercise sound judgment; balance competing priorities; and handle confidential matters with discretion. This is a hybrid position requiring up to three days per week in the office, with the ability to work from the Marina del Rey, San Francisco, or New York City office.

Requirements

At least five years of experience as a Chief of Staff, Project Manager, or Executive Assistant to a C-suite member in technology, banking/finance, and/or climate.
Strong attention to detail and organizational skills, including the ability to manage multiple priorities and complex projects, schedule busy individuals across time zones, and track expenses for multiple account or card holders.
Ability to think strategically, understand the big picture, anticipate future needs, and develop plans and processes.
Strong problem-solving skills, including quickly absorbing and filtering information, identifying issues early, and developing effective solutions.
Strong written and verbal communication skills across email, Slack, text, phone, and in-person interactions, and with all levels of an organization.
Collaborative, positive attitude and willingness to help others succeed.
Advanced knowledge of Microsoft Office, Google Suite, Slack, Zoom, and Adobe Acrobat.
Ability to work onsite at the Marina del Rey, San Francisco, or New York City office at least three days per week.

Nice To Haves

Startup, climate tech, or renewables industry experience.
Passion for climate and sustainability.

Responsibilities

Support the CEO’s prioritization and flag urgent matters to help the team focus on organizational goals and priorities.
Anticipate executive team needs, plan ahead, and act resourcefully.
Manage the CEO’s calendar, prepare materials, and anticipate needs; schedule internal and external meetings, balance competing priorities, and resolve conflicts with little to no guidance.
Serve as the main contact for people seeking access to the CEO.
Manage internal and external communications, keep stakeholders informed, and promote transparency.
Cultivate positive relationships with employees, partners, customers, and investors.
Manage the setup and day-to-day functioning of office spaces in San Francisco, Los Angeles, and New York City.
Coordinate CEO travel bookings, itineraries, expense management, and invoicing.
Maintain confidentiality and protect operations through discretion.
Plan and execute organizational events, including All Hands meetings, company offsites, and quarterly leadership team meetings.
Own key projects for members of the leadership team, set goals, track progress, anticipate challenges, and develop solutions to ensure completion.
Assist with building the team by managing interview scheduling as needed.
Perform other duties as assigned.