Executive Assistant Jobs

About The Position

Requirements

• Bachelor’s Degree and 3 to 5 years of administrative experience, particularly supporting an executive or related experience, or equivalent combination of education/experience.
• Extremely high level of analytical, planning, and organizational skills with a strong customer service orientation.
• Exceptional oral and written communication skills with the ability to effectively support and serve a diverse population.
• Excellent organizational, project management, communications, and production skills involving multiple, simultaneous projects.
• Computing proficiency with strong knowledge of Microsoft Office software programs, including Word, Excel, and PowerPoint.
• Advanced knowledge of Google calendar management.
• Demonstrated high-level of discretion, confidentiality, attention to detail and the ability to take initiative in problem solving.
• Ability to work independently and collaboratively to ensure effective management of all office functions.
• Ability to learn new processes with minimum supervision.
• Close attention to detail and follow-through on projects and tasks.
• Strong interpersonal skills in order to work successfully with colleagues and represent the Graduate School with tact, discretion and professionalism.
• Capacity to multitask, keep calm under pressure, prioritize and confidence to seek assistance/guidance when needed.

Nice To Haves

• Higher education experience preferred.
• Experience managing a difficult calendar, coordinating complex travel arrangements, and drafting correspondence, or related experience preferred.

Responsibilities

• Providing critical, high-level administrative support to the Dean of the Graduate School.
• Selective administrative support for senior leadership in the Graduate School.
• Central management of the office of the Graduate School.
• Managing the Dean’s calendars and scheduling.
• Coordinating meeting preparation and follow up, including gathering background materials, preparing meeting materials, and keeping minutes.
• Serving as a collaborative partner and advocate for the Dean’s initiatives.
• Making travel arrangements for the Dean.
• Assisting with special projects and events for the Dean.
• Supporting searches for staff positions in the Graduate School.
• Supporting the Dean in financial processes in the School.
• Serving as the first point of contact for meeting requests and general inquiries to the Dean.
• Providing project management support, including scheduling support for Graduate School senior leadership level meetings and office-wide meetings.
• Providing support for Graduate School event planning, conference room management, facility requests, office supply ordering, as well as supplier and expense report management.
• Assisting with the general reception of visitors to the Graduate School’s Office.

Benefits

• time off
• annual paid holidays
• health
• dental
• vision
• tuition assistance
• retirement
• wellness
• employee discounts