Executive Assistant Jobs

About The Position

Requirements

• Three to five years of administrative experience in a fast-paced environment, preferably supporting senior-level leaders.
• Excellent computer skills, especially Microsoft 365 and Adobe Acrobat.
• Excellent time-management skills and attention to detail.
• Strong interpersonal skills to handle sensitive and confidential situations.
• Excellent written and verbal communication skills.
• Strong organizational skills and the ability to prioritize multiple competing tasks and demands.
• Commitment to helping people, solving problems, and contributing to a positive work environment.
• Must successfully pass a background check and pre-employment drug screening.
• Maintain predictable and regular attendance and work stated hours.
• Ability to communicate, comprehend, and follow policies and procedures, and maintain positive working relationships with all staff.
• Ability to satisfactorily perform the job responsibilities and meet the physical requirements of the position.
• Valid Ohio driver’s license and minimum auto insurance coverage for Ohio; must provide proof upon request.

Nice To Haves

• Bachelor’s degree strongly preferred but not required.

Responsibilities

• Proactively provide administrative support, anticipating needs related to scheduling, meeting materials, communications, clerical support, special projects, event planning and coordination, and document and mailing distribution.
• Provide shared administrative and communications support to multiple directors, anticipating and fulfilling their needs.
• Coordinate and execute department, committee, board, and other meetings, including room reservations, notifications, agenda development, setup, and cleanup.
• Serve as a key administrative contact and liaison for board members, community members, staff, and clients; answer questions, provide information, and ensure appropriate follow-through or resolution.
• Manage the calendars of the Executive Director and Associate Executive Director, coordinating executive meetings with internal and external directors and assistants, as well as consultants.
• Answer phone calls politely and professionally.
• Handle incoming and outgoing electronic communications on behalf of the Executive Director.
• Respond to mail and inquiries on own initiative and follow up with other departments to ensure requests are completed.
• Collaborate with others and provide professional, positive customer service to all constituents.
• Assist leadership with yearly audit preparations.
• Follow agency policies and procedures.
• Perform other duties as required.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Company-paid life insurance
• Company-paid long-term disability insurance
• 403(b) retirement plan with a 6% employer contribution after one year of service; no match required
• Generous paid time off
• 12 paid holidays
• Phone stipend