Executive Administrative Assistant (Bilingual Korean/English)

TeleWorld Solutions•Plano, TX

16h

About The Position

TeleWorld Solutions is seeking a highly experienced Executive Administrative Assistant to provide strategic, high-level administrative support to Vice President-level executives and their leadership teams. The role involves managing complex executive schedules, bilingual executive communication in Korean and English, travel and expense coordination, meeting and event support, and handling confidential executive matters. The successful candidate is proactive, detail-oriented, highly organized, and able to maintain professionalism with internal and external stakeholders in a fast-paced executive environment. The position also supports executive communications, office operations, records management, invoice and financial-document review, onboarding and offboarding, and basic hardware and software troubleshooting. The role is described as critical to executive effectiveness and as an operational backbone for leadership, supporting seamless communication, coordination, and execution across organizational priorities.

Requirements

Bachelor’s degree required.
Minimum 5 years of experience supporting VP-level executives and leadership staff.
Proven expertise in executive schedule management.
Strong executive-level communication skills.
Experience coordinating domestic and international travel.
Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
Experience preparing executive presentations, reports, and financial documentation.
Ability to handle highly confidential and sensitive information.
Strong organizational and prioritization skills with minimal supervision.
Demonstrated ability to build cross-divisional relationships.
Fluency in spoken and written Korean and English.
Ability to read, write, prepare, and interpret executive-level documents in both Korean and English.

Nice To Haves

5–7+ years supporting senior leadership.
Experience acting as an information and communication manager for executives.
Exposure to corporate, global, or multinational environments.

Responsibilities

Manage complex, highly active executive calendars; prioritize and resolve scheduling conflicts proactively.
Coordinate meeting logistics, including locations, audiovisual setup, catering, and materials.
Maintain detailed executive itineraries and help executives stay on track with daily schedules.
Liaise between executive leadership, internal teams, external partners, agencies, and media contacts.
Screen communications, assess urgency, and determine when executives should be notified.
Prepare executive-level reports, correspondence, presentations, contracts, and internal memoranda.
Interpret and clarify requests, coordinate responses and follow-up actions, and maintain executive and industry relationships.
Coordinate domestic and international travel, accommodations, special travel needs, and VIP visitor logistics and hospitality.
Process and submit travel and expense reports accurately and promptly; review expense allocations for budget alignment.
Prepare agendas and meeting materials for executive, board, and committee meetings.
Coordinate conference-room scheduling and equipment readiness.
Assist with planning and executing internal and external events.
Maintain office-supply inventory and manage general office functions.
Establish executive documentation standards and templates.
Review and approve invoices, reports, and financial documents.
Maintain records-management systems.
Support onboarding and offboarding, including IT access and equipment setup.
Provide basic hardware and software troubleshooting.
Respond to organizational updates, such as org charts and seating charts.
Maintain strict confidentiality of sensitive executive materials.