Executive Administrative Assistant (Bilingual Korean/English)

TeleWorld Solutions Inc•Plano, TX

About The Position

TeleWorld Solutions is seeking a highly experienced Executive Administrative Assistant to provide strategic, high-level administrative support to Vice President-level executives and their leadership teams. The role calls for exceptional executive schedule management, bilingual Korean/English communication, and advanced coordination of travel, expenses, meetings, and confidential executive matters. The ideal candidate is proactive, detail-oriented, highly organized, and able to thrive in a fast-paced executive environment while maintaining professionalism with internal and external stakeholders. The Executive Administrative Assistant is the operational backbone for leadership, enabling executive effectiveness through seamless communication, coordination, and execution across organizational priorities. The position also supports office operations, records management, financial documentation, onboarding and offboarding, and basic hardware and software troubleshooting. Fluency in spoken and written Korean and English is required, including the ability to prepare and interpret executive-level documents in both languages.

Requirements

Bachelor’s degree.
At least 5 years of experience supporting VP-level executives and leadership staff.
Proven expertise in executive schedule management.
Strong executive-level communication skills.
Experience coordinating domestic and international travel.
Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
Experience preparing executive presentations, reports, and financial documentation.
Ability to handle highly confidential and sensitive information.
Strong organizational and prioritization skills with minimal supervision.
Demonstrated ability to build cross-divisional relationships.
Fluency in spoken and written Korean and English, including the ability to read, write, prepare, and interpret executive-level documents in both languages.

Nice To Haves

5–7+ years supporting senior leadership.
Experience acting as an information and communication manager for executives.
Exposure to corporate, global, or multinational environments.

Responsibilities

Manage complex and highly active executive calendars, proactively prioritize and resolve scheduling conflicts, and maintain precise itineraries.
Coordinate meeting logistics, including locations, audiovisual setup, catering, and materials, and help ensure executives stay on schedule.
Serve as a liaison between executive leadership, internal teams, external partners, agencies, and media contacts.
Screen communications, determine urgency and notification needs, and coordinate appropriate responses and follow-up actions.
Prepare executive-level reports, correspondence, presentations, contracts, and internal memos.
Coordinate domestic and international travel, accommodations, special travel needs, and VIP visitor hospitality.
Process and submit travel and expense reports, review expense allocations, and ensure budget alignment.
Prepare agendas and materials for executive, board, and committee meetings; coordinate conference rooms and equipment readiness.
Assist with planning and executing internal and external events.
Maintain office supply inventory, manage general office functions, and establish executive documentation standards and templates.
Review and approve invoices, reports, and financial documents.
Maintain records management systems and support onboarding and offboarding, including IT access and equipment setup.
Provide basic hardware and software troubleshooting and respond to organizational updates such as org charts and seating charts.
Maintain strict confidentiality with sensitive executive materials and build strong executive and industry relationships.