Executive Assistant

Meritus Health External•Hagerstown, MD

About The Position

Meritus Health is seeking a highly organized and dependable Executive Assistant to provide confidential administrative support for assigned Meritus Medical Group and Meritus School of Osteopathic Medicine leaders and operations. The role supports one senior leader, one medical director, and three medical school associate deans, with at least half of the position dedicated to supporting the senior leader. Additional work involves department meetings, communications, projects, and administrative operations. The successful candidate will manage competing priorities, anticipate needs, handle sensitive information, and adapt when schedules or business needs change. The position includes coordinating complex calendars, meetings, calls, correspondence, travel, and follow-up; preparing communications and meeting materials; recording and distributing minutes; supporting assigned projects and administrative operations; and maintaining filing systems. It also provides administrative support for the MMG Condominium Board and the MMG Physician and APP Meeting, each of which meets twice annually. The role requires minimal physical effort, with intermittent sitting and freedom of movement. Occasional walking, bending, lifting, pulling, and reaching may be required. It also requires frequent concentration, sustained attention to detail, the ability to remember and manage multiple assignments, and strong written and verbal communication. Meritus describes its work environment as collaborative and caring. The company offers a comprehensive benefits package intended to support employee well-being and professional growth.

Requirements

Associate degree, or executive-assistant experience supporting senior leadership that may be considered in place of the degree.
At least two years of general office experience.
Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Adobe Acrobat, internet-based tools, and modern office technology.
Demonstrated knowledge of office practices, procedures, and equipment.
Strong organizational skills and ability to manage multiple priorities with close attention to detail.
Excellent written, verbal, interpersonal, and professional communication skills.
Ability to maintain confidentiality and exercise sound judgment.
Flexibility, cultural awareness and sensitivity, a positive attitude, and a strong work ethic.

Nice To Haves

Previous administrative-support experience at the executive level.

Responsibilities

Manage complex calendars, schedule meetings, and resolve conflicting priorities.
Coordinate calls, correspondence, and follow-up to support timely review, response, distribution, and document retention.
Draft, prepare, and edit communications for internal and external audiences.
Coordinate travel arrangements and assist with timely expense-report submission.
Work with Information Technology to support connectivity and technology needs, including computers, phones, and tablets.
Coordinate meetings for assigned leaders, workgroups, councils, and committees.
Prepare agendas, presentations, spreadsheets, reports, and meeting materials.
Record, prepare, and distribute accurate meeting minutes.
Provide administrative support for the MMG Condominium Board and the MMG Physician and APP Meeting, each of which meets twice annually.
Coordinate assigned projects, timelines, schedules, and follow-up activities.
Organize and maintain electronic and physical filing systems.
Exercise discretion and professional judgment when handling confidential information and sensitive administrative matters.
Perform additional duties that support MMG and MSOM departmental objectives.

Benefits

Health insurance available starting the first of the month following date of hire.
Dental insurance available starting the first of the month following date of hire.
Vision insurance available starting the first of the month following date of hire.
Life insurance.
Short- and long-term disability coverage.
Paid Time Off accruing from day one.
401k plan.
Education assistance program.
Employee assistance program.
Eligible evening, night, or weekend shift employees may receive a shift differential.