Sr. Executive Assistant I - Liberty Mutual Investments

Liberty Mutual Insurance•New York, NY

1d•$86,500 - $135,000

About The Position

Liberty Mutual Investments (LMI), the investment firm for Liberty Mutual Group, is responsible for supporting Liberty’s strategy through investments across public and private markets. LMI invests more than $120 billion globally and has over 350 investment, finance, and operations professionals in Boston and New York. The Sr. Executive Assistant I provides administrative support to executives with confidentiality, tact, and diplomacy. The role manages calendars, prepares meeting materials, triages communications, coordinates travel, and helps executives stay focused, productive, and on schedule. It requires making decisions with minimal direction, adapting quickly to changing priorities, and providing a high degree of executive-specific support.

Requirements

Solid knowledge of administrative procedures, software applications such as Microsoft Office Word, Excel, PowerPoint, Teams, and Adobe Acrobat, records management systems, and business procedures and terminology.
Excellent organizational and time management skills, with strong attention to detail and the ability to anticipate needs, be resourceful, and act proactively.
Professionalism and discretion when handling confidential information; tact in dealing with people; and the ability to build strong relationships and positive communication.
Ability to read complex settings and respond diplomatically and tactfully to challenging people or circumstances.
Associate degree or equivalent, and 6 to 8 years of relevant, progressively more responsible administrative experience, including prior management-level support.

Responsibilities

Identify and accommodate the preferred support methods and working styles of assigned executives, maintaining strong communication and helping them use their time efficiently.
Manage executive calendars, prioritize meetings, resolve scheduling conflicts, communicate changes, and help executives stay on schedule.
Triage and respond to communications according to executive needs and preferences, and coordinate responses to information requests, surveys, and similar items.
Prepare executives for meetings by preparing materials and agendas, obtaining materials in advance, and distributing materials; occasionally attend meetings on executives’ behalf and liaise with external partners.
Prepare, update, and organize information using tools such as PowerPoint, Excel, and Word for reports, correspondence, presentations, budgets, and other materials; edit documents for accuracy, format, and arrangement.
Optimize executive travel arrangements, including transportation, accommodations, and agendas; manage complex itineraries and changes; and process related expenses.
Coordinate or assist with team meetings and gatherings, including staff meetings, town halls, quarterly on-sites or off-sites, and virtual or in-person events; assist with event planning.
Help executives and teams stay organized through online retrieval and archiving on collaboration platforms such as MS Teams and SharePoint, and support the Company’s records retention schedule.
Learn about new tools and technologies that can improve executive productivity, communicate useful functionality, and assist with troubleshooting.
Assist with process and program management, including maintaining distribution lists, coordinating nominations, distributing updates, administering surveys, conducting research, obtaining resources, and preparing documents.