Sr Executive Assistant I

Jeppesen ForeFlight Careers • Austin, TX

21h • Hybrid

About The Position

Jeppesen ForeFlight is seeking a proactive, detail-oriented Executive Assistant to support the Chief Human Resources Officer (CHRO) and Chief Transformation Officer (CTO). The role focuses on executive and HR administrative support, as well as Navan travel and expense management. Discretion and flexibility are essential. This is a hybrid role in Austin, Texas.

Requirements

• At least 5 years of experience as an executive assistant, administrative professional, HR coordinator, or travel coordinator, ideally supporting HR.
• Hands-on experience with Navan or a comparable travel and expense system.
• Excellent written and verbal communication skills.
• Strong organizational skills and the ability to manage multiple projects at once.
• Proficiency in Microsoft 365.
• Flexible, adaptable team player with a record of keeping confidences.

Nice To Haves

• Navan administrator experience, including user provisioning, policy configuration, reporting, and HRIS integration.
• Experience with an HRIS or applicant tracking system, such as Workday or Greenhouse.
• Experience with onboarding, relocation, or large event coordination.
• Familiarity with HR data privacy regulations such as GDPR and CCPA.

Responsibilities

• Book and manage employee, candidate, and guest travel in Navan, including flights, hotels, ground transportation, and rental cars, in accordance with company policy.
• Handle itinerary changes and disruptions quickly; keep traveler profiles, approvers, and policy groups current in Navan and aligned with HRIS changes.
• Help employees submit accurate, timely expense reports; review receipts, reconcile corporate card transactions, and follow up on missing documentation.
• Track travel and expense spending, flag policy exceptions, and report trends to People and Finance leaders.
• Schedule interviews and arrange candidate travel for Talent Acquisition.
• Coordinate onboarding, offboarding, and relocation logistics.
• Plan large People events, including kickoffs, onboarding cohorts, open enrollment sessions, and offsites.
• Prepare HR documents, trackers, and reports; maintain filing systems and contact databases.
• Handle sensitive employee and candidate information with strict confidentiality.

Benefits

• Medical, dental, and vision insurance with employer-paid health premiums.
• Open PTO policy.
• 401(k) with up to 10% company matching and immediate vesting.
• 12 weeks of paid maternity leave.
• 4 weeks of paid paternity leave.
• Flight training rewards.
• Benefits focused on supporting employees’ physical, financial, and emotional wellbeing.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed