Sr. Executive Assistant

Salesforce•San Francisco, CA

8d•Hybrid

About The Position

Salesforce is seeking an Executive Assistant to support an executive on the Global Safety & Security team. Executive Assistants serve as strategic partners who help executives and their teams stay focused on company goals. The role requires adapting administrative support to the executive’s responsibilities, personality, and communication style, and contributing to a collaborative team focused on service and excellence. The position is hybrid and requires working from an office three days per week in one of the listed locations. The assistant manages the executive’s day-to-day schedule, coordinates internal and external meetings, arranges domestic and international travel in accordance with company policy, and supports business meetings and related administrative or project work. Domestic and international travel may be required approximately three to five times annually.

Requirements

At least 5 years of applicable administrative experience, ideally in a global software organization.
Located in one of the listed locations and willing to work in an office on a hybrid basis three days per week.
Strong administrative execution, attention to detail, organization, and process skills.
Experience setting up and managing virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts, and conference calls.
Strong teamwork skills and the confidence to suggest process and work improvements collaboratively.
Strong relationship-management skills and the ability to build a personal network throughout the company.
Intermediate-complexity project coordination experience.
Strong verbal and written communication skills, including the ability to communicate clearly and effectively with senior leaders and external partners.
Experience partnering with senior management in a fast-paced, innovative environment.
Experience working with or within large administrative teams.
Working proficiency with Google Suite, including Gmail, Docs, Drive, and GMeet.
Ability to travel domestically and internationally as required, approximately three to five trips annually.

Nice To Haves

Experience using Quip, Slack, Salesforce, and Tableau.
Customer-centric orientation.
Agility and flexibility in responding to changing priorities and needs.
Proven ability to manage projects, work under pressure, and consistently meet deadlines.
Willingness and ability to continuously acquire new competencies and accept new challenges.
Curiosity and ability to understand the global character of the company and its organizations.
Ability to handle confidential material with utmost discretion and act with exemplary integrity.
Clear, thorough, and specific communications, with attention to follow-through.

Responsibilities

Manage the executive’s day-to-day schedule to support organized and efficient completion of obligations.
Coordinate internal and external meetings, including team, staff, all-hands, off-site, one-on-one, customer, and other meetings.
Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs, and Dreamforce.
Book domestic and international travel in accordance with Salesforce travel policy, accounting for visas, costs, and required documentation.
Work effectively with employees in other Salesforce groups and senior executives inside and outside the company, and identify key players across organizations.
Assist with food orders, luncheon planning, and other business-related meeting planning as requested.
Perform other administrative and project duties as requested.
Travel domestically and internationally as required, approximately three to five trips annually.