Executive Assistant Sr.

RSM•Minneapolis, MN

2d•Hybrid

About The Position

The Executive Assistant Senior provides skilled, efficient support to selected RSM leaders and may serve as a navigator to other RSM owners. Under minimal supervision, the role manages day-to-day administrative activities, including strategic calendar and schedule management, travel arrangements and expense reimbursement, and logistics for internal and external meetings. The position may also involve proofreading communications, compiling reports, completing special projects, and fulfilling administrative requests through the ESS request site. It requires professionalism, confidentiality, and a sense of urgency. The role collaborates with other executive assistants and firm departments to deliver a consistent, positive experience, share knowledge of firm systems and tools, establish best practices, and provide training when appropriate. The first 90 days are expected to be in-office five days per week. Afterward, a hybrid schedule is available, with at least three days in-office, subject to written confirmation with the Performance Advisor.

Requirements

Associate degree or at least two years of experience in a related field.
At least three years of relevant experience in a related field or area.
Intermediate to advanced Microsoft Office skills.
Ability to learn firm programs and software and train others as needed.
Working knowledge of tools, resources, and technology required for assigned responsibilities.
Ability to communicate effectively with a diverse audience.
Effective organization, prioritization, and time-management skills, with strong attention to detail.
Excellent people skills.
Strong grammar and proofreading skills and experience.
Ability to prepare presentations, including charts, graphics, tables, speaker notes, and handouts.
Ability to balance multiple tasks and projects.
Punctuality and ability to adapt to changing schedules.
Ability to convey instructions clearly and concisely and be responsive when required.
Professional demeanor, conversation, and attire.
Ability to facilitate discussions with leaders.
Ability to manage at a macro level and identify when a more refined approach is needed.
Ability to respond positively to changing circumstances, seek and implement change to improve the business, and model change.

Nice To Haves

Experience with project management tools.

Responsibilities

Maintain calendar appointments, ensuring meetings are scheduled in advance and appropriately prioritized.
Coordinate travel arrangements, including flights, cars, hotels, and meals.
Submit expense reports in a timely manner.
Manage meeting administration, including invitations and logistics, attendee tracking, note-taking, and action-item follow-up.
Maintain daily, weekly, and monthly to-do lists and follow up as needed.
Handle confidential correspondence.
Take ownership of assigned projects and events, including research, organizing details, and execution.
Prepare and proofread correspondence, PowerPoint slides, handouts, spreadsheets, and other materials for professional and consistent presentation.
Compile data from multiple resources and prepare reports or documentation.
Review invoices and firm-issued purchasing card charges for accuracy and reconcile them in a timely manner, as needed.
Serve as a go-to resource to deliver a consistent, positive experience.
Liaise between ESS and other firm client service departments or external parties as appropriate.
Share knowledge of firm systems, tools, and industry knowledge when appropriate.
Collaborate with other executive assistants to identify and establish best practices.
Provide training to others when appropriate.
Work collaboratively with the executive assistant supervisor/manager to provide enterprise-wide support, particularly during peak times.
Perform other duties as assigned.