Executive Assistant Jobs

About The Position

Requirements

• HS Diploma.
• 3-5 years' experience in an executive assistant role.
• Strong leadership skills.
• Strong attention to detail and is dependable, follows through and meets deadlines.
• Advance skills of Microsoft Office.
• High level of maturity to handle sensitive and confidential situations.
• Communication Skills-Clear and concise communication.
• Strong work ethic and excellent time management skills.
• Strong interpersonal skills and ability to work well with people throughout the organization.
• Willingness to maintain a professional appearance and provide a positive company image.

Responsibilities

• Provide requested assistance to Vice President and President when necessary (expense reports, travel and meetings).
• Provide general administrative support – maintaining general phone line/voicemail box, welcoming guests and getting them checked in and to their host, assisting fellow employees with questions/concerns or directing them to appropriate party.
• Coordinates general day-to-day office logistics for keeping general office operations running smoothly.
• Manages standard office and pantry supplies to support the entire office.
• Create, edit, finalize PowerPoint presentations for all departments – Corporate, Title
• Assist in the research, creation, and finalization of all RFPs.
• Plan, research, organize and execute all company/department-wide events, including but not limited to charitable and morale/incentive-building events.
• Create all internal, company-wide promotional materials using graphic design software (email announcements, posters, directional signage, etc.)
• Create/purchase any external marketing material (flyers, cut sheets, branded marketing items, etc.)
• Maintain an open and professional line of communication with all executive staff.
• Ability to document meeting notes and action items for follow-up.
• Research, plan, and purchase all conference-related goods for Title and Brokerage teams – promotional materials, booth space, booth shipping, accommodations, etc.
• Maintain conference room scheduling, including the coordination of luncheon meetings when necessary.
• Manage the MTA Bus Pass Program for PDP employees (monthly duty)
• Assist with the Attendance Policy– collecting weekly reports, maintaining the master sheet, and communicating issues to the HRBP and other HR duties.

Benefits

• medical, dental, and vision insurance
• 401(k) participation
• paid time off
• holiday pay