Executive Assistant

Sunflower Bank, N.A.•Houston, TX

1d•Onsite

About The Position

Sunflower Bank, N.A. is seeking a full-time Executive Assistant in Houston, Texas. The Executive Assistant provides diverse and confidential administrative support to senior management and teams, including extensive calendar management. The role supports management with administrative tasks, manages office needs, coordinates travel, processes expenses, and gathers and reports information for executives. It may also involve organizing in-person meetings and off-sites and managing competing objectives, projects, and activities in a responsive, personable manner. The successful candidate is organized, attentive to detail, and able to manage individual tasks as well as shared team responsibilities. The role requires discretion with sensitive client financial data, account metrics, and internal banking strategies, and compliance with applicable laws, regulations, company policies, risk management frameworks, and internal security policies. Work hours vary, and flexible hours are required.

Requirements

At least 4 years of administrative experience, preferably supporting sales, commercial banking, or a fast-paced corporate environment.
Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Word.
Familiarity with virtual meeting platforms.
Exceptional time management skills.
Strong interpersonal communication and interaction skills.
Acute attention to detail.
Post-secondary degree or equivalent practical experience in business administration or a related field.
Ability to work flexible hours.
Ability to perform essential job functions with or without reasonable accommodation.
Ability to maintain discretion with sensitive information and comply with applicable laws, regulations, and company policies.

Nice To Haves

Administrative experience supporting sales, commercial banking, or a fast-paced corporate environment.
Post-secondary degree in business administration or a related field.

Responsibilities

Maintain dynamic calendars for multiple senior sales directors or vice presidents and proactively resolve priority conflicts.
Coordinate internal strategy sessions, external client pitches, and earnings calls.
Manage meeting logistics, including reserving conference rooms, setting up Teams, and preparing dial-in information.
Coordinate with clients and distribute materials for events held outside the office.
Serve as a professional initial point of contact for high-net-worth clients, corporate partners, and internal stakeholders.
Handle incoming inquiries, route client requests to appropriate account executives, and draft professional correspondence.
Track client follow-up items and assist with CRM database updates and pipeline tracking.
Compile, format, and proofread sales reports, pitch decks, and financial presentation materials using PowerPoint and Excel.
Gather analytics and generate weekly or monthly sales metrics reports for executive review.
Process complex travel itineraries and corporate travel arrangements, and prepare monthly expense reports accurately.
Maintain discretion regarding sensitive client financial data, account metrics, and internal banking strategies.
Follow corporate compliance, risk management frameworks, and internal security policies.
Perform the job in accordance with applicable industry laws and regulations and company policies and procedures.
Support senior management and teams with administrative tasks and office needs.
Organize in-person meetings and off-sites as needed.