Assistant - Executive Administrative

Microchip•Chandler, AZ

About The Position

Join Microchip Technology Inc.’s executive administration team as an Executive Administrative Assistant supporting Brian McCarson with high-level administrative and operational coordination. The role is suited to someone with 5–9 years of progressively responsible administrative or executive-assistant experience, including substantial experience supporting senior executives in a complex organization. The assistant serves as a trusted coordination partner, manages complex and confidential priorities, and supports executive decision-making through disciplined calendar, meeting, communication, travel, information, and follow-up support. The role also supports leadership meetings, events, visitors, special projects, purchase and invoice processes, and team operating rhythms. The assistant may provide backup administrative coordination and collaborate with other assistants across the organization. The position is not eligible for Microchip immigration sponsorship. Travel is listed as 0%–25%.

Requirements

Bachelor’s degree in business administration, management, communications, or a related field.
5–9 years of progressively responsible administrative or executive-assistant experience, including substantial experience supporting senior executives in a complex organization.
Demonstrated expertise in complex calendar and meeting management, executive communications, travel coordination, expense reporting, document and presentation preparation, and handling confidential information.
Advanced proficiency with Microsoft 365 or comparable productivity and collaboration tools.
Exceptional organization, prioritization, attention to detail, judgment, discretion, written and verbal communication, customer service, and adaptability.
Ability to work independently under changing priorities.
Employment stability, reliability, and sustained accountability in prior roles.
Effective teamwork and cross-functional collaboration.
Integrity and accuracy in representing qualifications, experience, and credentials.

Nice To Haves

Experience supporting C-suite or other senior executives in a large, complex, or global organization.
Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Experience coordinating executive meetings, preparing briefing materials, and tracking actions and decisions.
Experience managing complex domestic and international travel arrangements and expense reporting.
Demonstrated success improving administrative processes, templates, communications, or team operating rhythms.
Experience partnering across functions and organizational levels while handling confidential and sensitive information.
Master’s degree in business administration, management, communications, or a related field.

Responsibilities

Manage a complex executive calendar, resolve scheduling conflicts, and prioritize time against business needs.
Coordinate meetings, agendas, briefing materials, logistics, minutes, action items, and timely follow-up.
Arrange domestic and international travel, itineraries, and accommodations, and prepare expense reports in accordance with policy.
Prepare, edit, and quality-check presentations, correspondence, reports, and other executive-ready materials.
Handle sensitive and confidential information with sound judgment, discretion, and appropriate records management.
Serve as a professional liaison with internal leaders, employees, customers, partners, and other stakeholders.
Track commitments, deadlines, approvals, and deliverables; proactively identify conflicts, risks, and required decisions.
Support leadership meetings, events, visitors, special projects, purchase and invoice processes, and team operating rhythms.
Improve administrative processes, templates, tools, and communications to increase efficiency and consistency.
Provide backup administrative coordination and collaborate with other assistants across the organization as needed.