Executive Assistant Jobs

About The Position

Requirements

• Proven ability to successfully manage multiple senior leaders at the SVP+ level.
• Ability to work in a fast-paced, high-pressure environment.
• Ability to demonstrate customer service focus and attention to detail.
• Ability to anticipate needs.
• Ability to demonstrate good judgement and decision-making skills.
• Ability to demonstrate proficiency in shorthand and/or speedwriting, spelling, business writing, keyboarding (60-80 wpm), grammar and proof-reading.
• Ability to proofread typed material for grammatical, typographical or spelling errors.
• Ability to demonstrate proficiency in Microsoft Word, Excel, PowerPoint.
• Ability to communicate in English, both verbally and in written form.
• Ability to maintain confidentiality.
• 3-5 years of related experience

Responsibilities

• Manage complex calendars, coordinate high-level meetings, and prioritize scheduling based on strategic business needs.
• Coordinate and manage all aspects of complex business travel, including multi-leg itineraries involving domestic and international flights, hotels, ground transportation, and preparing itineraries to ensure seamless and cost-effective travel experiences for executives.
• Manage travel changes or disruptions, and real-time support during travel as needed.
• Organize and prepare for meetings and appointments; order catering and refreshments, prepare agendas and talking points, gather relevant materials and update logistical information (meeting locations, dial-in numbers, etc.).
• Assist in meeting preparation by formatting or proofreading documents and organizing technology or communications according to the executive's preferences.
• Assists in the arrangement of company functions, events, and activities.
• Prepares expense reports to ensure timely and accurate reporting in accordance with HGV Policy.
• Reviews and processes expense reports for executives’ direct reports.
• Maintains relationships with vendors, corporate partners and other department leaders as necessary.
• Demonstrate excellent interpersonal skills and confidentiality in the handling of incoming telephone calls and correspondence.
• Responds to/or routes correspondence to correct parties.
• Maintain excellent working relationships with colleagues.
• Use good judgement and maintain confidentiality.
• Must have high degree of working knowledge of MS Office, including Outlook, Excel, Word and Power Point as well as corporate travel and reporting systems.
• Executes tasks independently with minimal direction and oversight.
• Demonstrates interest and ability to support C-Suite leaders in a backup role.
• Embodies the Hilton Grand Vacations Values of Hospitality, Integrity, Leadership, Teamwork, Ownership, Now, Completes all required Company training/compliance courses as assigned.
• Adheres to Company standards and maintains compliance with all policies and procedures.
• Performs other related duties as assigned.

Benefits

• Recognition Programs and Rewards
• Excellent health care options, including medical, dental, and vision
• A people-first culture
• Go Hilton: Travel Discounts Program Hilton hotel rates worldwide.
• Perks at work: Employee Pricing platform
• Employee Assistance Program that supports your physical and mental well-being.
• Paid Vacation Time and Paid Sick Days
• 401(k) program with company match
• Tuition reimbursement programs
• Numerous learning and advancement opportunities
• Day One medical, dental and vision insurance
• 401K plan
• Paid Time Off (PTO) program
• extraordinary travel benefits