Executive Administrative Assistant

HCSC•Chicago, IL

1d•Hybrid

About The Position

At HCSC, employees are described as the cornerstone of the business and foundation of its success. The company offers curated development plans to support employee growth and rewarding careers. This role provides high-level administrative support to senior leaders within a large, complex organization, under limited supervision. It requires discretion, independent judgment, initiative, and the ability to anticipate executive needs and manage competing priorities while performing secretarial, administrative, and office management duties. Work includes composing and typing correspondence, developing reports, coordinating meetings, maintaining confidential documents, and screening phone calls and visitors. The role requires thorough knowledge of divisional policies, practices, and procedures to help ensure efficient office operations. The position calls for initiative and may involve decision-making authority, taking a broad perspective on problems and identifying less obvious solutions. Flex employees are expected to work in the office at least three days a week. Management may modify an employee’s weekly schedule for exigent circumstances. Compensation is an annual base pay range of $22.54–$40.31; exact compensation may vary based on skills, experience, and location. The role aligns with an annual incentive bonus plan subject to its terms and conditions.

Requirements

High school diploma or G.E.D.
Three years of administrative support experience.
Knowledge of office procedures and equipment.
Verbal and written communication skills, including punctuation, composition, and sentence structure.
High degree of confidentiality.
Independent judgment and initiative, including the ability to act with authority as needed.
PC proficiency, including Word, Excel, PowerPoint, and Outlook.
Exhibit confidentiality, tact, and diplomacy.

Nice To Haves

Secretarial certificate from an accredited secretarial school.
Anticipates needs, takes initiative, and independently drives assigned activities to completion.
Experience supporting multiple senior leaders in a large, complex, or matrixed organization.
Produces accurate, polished, and professional executive materials.
Effectively navigates changing priorities and time-sensitive requests.
Communicates proactively and consistently follows through on commitments.

Responsibilities

Proactively manage complex executive calendars, anticipating scheduling conflicts, shifting priorities, and business needs across multiple leaders.
Independently exercise good judgment and prioritize competing administrative requests while supporting multiple senior leaders.
Coordinate schedules across multiple executives, leadership teams, and enterprise stakeholders.
Manage competing priorities while supporting multiple senior executives.
Demonstrate initiative, sound judgment, adaptability, and a solutions-oriented approach.
Work closely with executive leadership teams to support meeting preparation, operational activities, and administrative coordination.
Compose and type correspondence, develop reports, coordinate meetings, maintain confidential documents, and screen phone calls and visitors.
Use knowledge of divisional policies, practices, and procedures to help ensure efficient office operations.