Sr. Executive Assistant - Consulting

Vizient•Chicago, IL

1d•Hybrid

About The Position

Serve as a trusted strategic business partner to a Consulting Practice Leader and multiple Managing Directors, providing sophisticated executive support, operational coordination, and proactive problem-solving. Anticipate leadership needs, manage complex priorities, and translate business objectives into coordinated action that enhances executive effectiveness and practice performance. Develop a deep understanding of the consulting practice, its clients, people, and strategic priorities to identify opportunities, resolve challenges, and drive operational improvements. Collaborate across teams, coordinate key initiatives, and mentor administrative colleagues to strengthen organizational effectiveness and deliver exceptional client service. The role is part of Administrative Services, an enterprise-wide support organization that invests in the growth and success of its professionals through skill development, knowledge expansion, networking, leadership development, and career advancement. The ideal candidate will work in a hybrid workplace model, three days in the office, in Chicago, Illinois, or Irving, Texas. The position is incentive eligible.

Requirements

At least 5 years of relevant experience.
Demonstrated experience supporting senior executives and managing complex calendars, competing priorities, and high-volume administrative activities in a fast-paced environment.
Strong business acumen, proactive problem-solving skills, and sound judgment; ability to anticipate needs, resolve challenges, and operate independently.
Excellent organizational, project coordination, prioritization, and time management skills, with exceptional attention to detail and follow-through.
Strong written and verbal communication skills and ability to engage confidently and professionally with senior executives, clients, and cross-functional teams.
Proactive, resourceful, and solutions-oriented approach; adaptability and ability to navigate competing priorities.
Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, Word, PowerPoint, and Excel, and ability to leverage emerging technology and AI-enabled productivity tools.
Ability to exercise discretion, maintain confidentiality, mentor colleagues, and adapt to evolving business priorities.
Willingness to travel.

Nice To Haves

Relevant degree preferred.
Experience in consulting, professional services, or a comparable client-focused environment, including supporting senior business or practice leaders.

Responsibilities

Serve as a strategic partner to Consulting leadership, anticipating business needs, identifying risks and dependencies, and recommending solutions that advance practice priorities.
Manage complex, rapidly changing executive calendars across multiple leaders, balancing competing demands and aligning commitments with client, business, and organizational objectives.
Coordinate priorities, prepare leaders for critical engagements, and proactively manage follow-up activities and key commitments to optimize executive effectiveness.
Oversee meeting coordination, domestic travel arrangements and itineraries, expense reporting, and executive communications with accuracy, discretion, and efficiency.
Coordinate the planning and execution of leadership meetings, practice-wide events, offsites, workshops, and team development initiatives.
Develop and maintain systems to track leadership priorities, projects, deadlines, and cross-functional dependencies, ensuring timely execution and accountability.
Coordinate special projects, recurring business processes, and confidential initiatives with Consulting leaders and cross-functional teams.
Build trusted relationships with senior clients, executives, administrative colleagues, and business partners to facilitate communication, resolve challenges, and support decision-making.
Identify and implement improvements to administrative workflows, communication practices, and operational processes.
Mentor administrative colleagues, share best practices, support onboarding and development, and promote collaboration, knowledge sharing, and seamless executive coverage.