Executive Assistant - Consulting

Vizient•Chicago, IL

1d•Hybrid

About The Position

Provide proactive executive and administrative support to Managing Directors and senior Consulting leaders in a fast-paced, client-focused environment. The role manages complex calendars, coordinates meetings and domestic travel, anticipates business needs, and helps leaders focus on client relationships, team priorities, and business objectives. The Executive Assistant develops an understanding of the consulting practice, applies sound judgment to resolve challenges, identifies opportunities to improve efficiency, and grows into an increasingly strategic partner to Consulting leadership. The position is part of Administrative Services, an enterprise-wide support organization that invests in professional development, knowledge expansion, networking, leadership development, and career advancement. The ideal candidate will work in a hybrid workplace model, with three days in the office, at the Chicago, Illinois, or Irving, Texas, location.

Requirements

At least 5 years of relevant experience.
Experience managing complex executive calendars, coordinating meetings and travel, and supporting multiple senior leaders in a fast-paced environment.
Strong organizational, prioritization, problem-solving, and time-management skills, with exceptional attention to detail and follow-through.
Excellent written and verbal communication skills and the ability to build trusted relationships across organizational levels and functions.
Proactive, resourceful, and solutions-oriented approach, sound judgment, adaptability, and ability to anticipate needs and navigate competing priorities.
Proficiency in Microsoft 365 applications, including Outlook, Teams, Word, PowerPoint, and Excel.
Ability to handle confidential information with discretion and maintain composure under pressure.
Ability to accommodate occasional nonstandard business hours.
Willingness to travel.

Nice To Haves

Relevant degree preferred.
Experience in consulting, professional services, or a comparable client-focused environment preferred.
Interest in learning emerging technology and AI-enabled productivity tools.

Responsibilities

Manage complex, frequently changing calendars for multiple senior leaders, balancing client commitments, business priorities, and competing demands.
Anticipate leadership needs, identify scheduling conflicts or operational challenges, and recommend practical solutions.
Coordinate internal and external meetings, domestic travel arrangements, itineraries, and expense reporting in accordance with company policies.
Prepare agendas, presentations, correspondence, meeting materials, and executive communications.
Organize leadership meetings, business reviews, team events, workshops, and offsites, including logistics, communications, materials, and follow-up.
Develop knowledge of Consulting services, clients, business operations, and leadership priorities to provide proactive administrative support.
Build collaborative relationships with clients, Consulting leaders, administrative colleagues, and cross-functional teams.
Monitor commitments, track action items, and follow through on requests to support timely execution of business priorities.
Identify opportunities to streamline administrative processes, improve coordination, and use technology and productivity tools to enhance team effectiveness.
Handle confidential information with discretion, adapt to evolving business needs, and collaborate with administrative colleagues on coverage, knowledge sharing, and continuous improvement.