Executive Assistant Jobs

About The Position

Requirements

• High school diploma or equivalent.
• At least 5 years of experience providing executive-level administrative support.
• At least 3 years of experience supporting multiple leaders and/or teams.
• Advanced proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and Excel, and virtual meeting platforms such as Teams.
• Strong organizational and time-management skills with attention to detail.
• Ability to manage multiple priorities and competing deadlines.
• Ability to manage complex scheduling and calendar coordination.
• Strong written and verbal interpersonal and communication skills.
• Professionalism, discretion, and ability to maintain confidentiality.
• Experience with expense management and travel coordination.
• Proactive approach, including anticipating needs and solving problems.
• Ability to collaborate effectively across teams and functions.
• Flexibility to support business needs, including occasional work outside standard business hours.
• Regular and punctual attendance.
• Some travel required (20%).

Nice To Haves

• Experience supporting senior leaders in a corporate environment.
• Experience coordinating meetings, events, or cross-functional activities.
• Experience with project coordination or event planning.

Responsibilities

• Manage and organize the Executive’s daily and weekly activities, including calendar and email inbox management.
• Prioritize tasks, communications, and follow-ups in alignment with business needs, and proactively adjust priorities as demands change.
• Handle sensitive and confidential information professionally and discreetly, exercising sound judgment in communications, materials, and executive interactions.
• Oversee administrative processes, including meetings, travel arrangements, and expense management.
• Prepare, process, and reconcile travel and business expenses in accordance with company policy.
• Coordinate domestic and international travel arrangements and itineraries.
• Coordinate logistics for meetings, events, and executive activities, ensuring alignment with schedules and priorities.
• Ensure administrative activities are executed efficiently and in accordance with company policies and procedures.
• Identify opportunities to improve administrative processes and recommend solutions.
• Coordinate meeting logistics, including scheduling, materials, and preparation.
• Prepare executives for meetings by organizing agendas, reports, and presentations.
• Attend meetings as needed to capture notes, summarize outcomes, and track action items.
• Plan and support offsite meetings, events, and visits, including facility and external guest coordination.
• Serve as a liaison between executive leadership and internal and external stakeholders.
• Communicate professionally and effectively while representing the executive office in a consistent and organized manner.
• Collaborate with other Executive Administrative Assistants and cross-functional partners on team coordination and initiatives.
• Perform other functions, duties, and projects as assigned.
• Maintain regular and punctual attendance.
• Travel as required; some travel is required (20%).