Executive Assistant Sr.

RSM US LLP•New York, NY

1d•$61,400 - $101,800•Hybrid

About The Position

The Executive Assistant Senior provides skilled and efficient support to select RSM leaders and may serve as a navigator to other RSM owners. Under minimal supervision, the role manages day-to-day administrative activities, including strategic calendar and schedule management, travel and expense arrangements, and logistics for internal and external meetings. The position may also involve proofreading communications, compiling reports, and completing special projects. The role may fulfill administrative requests through the ESS request site and requires professionalism, confidentiality, and a sense of urgency. The position works with leaders and colleagues across the firm to coordinate schedules, communications, projects, and events. The first 90 days are expected to be in-office five days per week. After that period, a hybrid schedule with at least three in-office days may be available, subject to written confirmation with the Performance Advisor. RSM describes its typical hybrid workstyle as aligning employees to an office and bringing teams together in person when it supports clients, teams, development, or relationship-building.

Requirements

Associate degree or at least two years of experience in a related field.
At least three years of relevant experience in a related field or area.
Intermediate to advanced Microsoft Office skills and ability to learn firm programs and software and train others as needed.
Working knowledge of tools, resources, and technology required for assigned responsibilities.
Ability to communicate effectively with a diverse audience.
Strong organization, prioritization, and time-management skills, with attention to detail.
Excellent people skills.
Strong grammar and proofreading skills and experience.
Ability to prepare presentations, including charts, graphics, tables, speaker notes, and handouts.
Ability to balance multiple tasks and projects.
Punctuality and ability to adapt to changing schedules.
Ability to convey instructions clearly and concisely and respond when required.
Professional demeanor, conversation, and attire.
Ability to facilitate discussions with leaders.
Ability to manage at a macro level and identify when a more refined approach is necessary.
Ability to respond positively to changing circumstances, seek and implement change to improve the business, and model change.

Nice To Haves

Experience with project management tools.

Responsibilities

Maintain leaders’ calendar appointments; schedule meetings in advance and prioritize them appropriately.
Coordinate travel arrangements, including flights, cars, hotels, and meals.
Submit expense reports in a timely manner.
Administer meetings by managing invitations and logistics, tracking attendees, taking notes, and following up on action items.
Maintain daily, weekly, and monthly to-do lists and follow up as needed.
Handle confidential correspondence.
Take ownership of assigned projects and events, including research, organizing details, and execution.
Prepare and proofread correspondence, PowerPoint slides, handouts, spreadsheets, and other information to ensure professional and consistent presentation.
Compile data from multiple resources and prepare reports or other documentation.
Review invoices and firm purchasing-card charges for accuracy and reconcile them in a timely manner, as needed.
Serve as a go-to resource and deliver a consistent, positive experience.
Liaise between ESS, other firm client service departments, and external parties as appropriate.
Share knowledge of firm systems, tools, and industry knowledge when appropriate.
Collaborate with other executive assistants to identify and establish best practices.
Provide training to others when appropriate.
Work collaboratively with the executive assistant supervisor/manager to support the enterprise, particularly during peak times.
Perform other duties as assigned.