Executive Assistant Sr.

RSM US LLP•Minneapolis, MN

3d•$72,100 - $118,800•Hybrid

About The Position

The Executive Assistant Senior provides skilled and efficient support to select RSM leaders and may serve as a navigator to other RSM owners. Under minimal supervision, the role manages day-to-day administrative activities, including strategic calendar and schedule management, travel arrangements and expense reimbursement, and logistics for internal and external meetings. The role may also proofread communications, compile reports, complete special projects, and fulfill administrative requests through the ESS request site. It requires professionalism, confidentiality, and a sense of urgency. The position works collaboratively with other executive assistants and the executive assistant supervisor/manager to provide support across the enterprise, particularly during peak times. The first 90 days are in-office five days per week. After that, the role may follow a hybrid schedule with at least three in-office days, as confirmed in writing with the Performance Advisor.

Requirements

Associate degree or at least two years of experience in a related field.
At least three years of relevant experience in a related field or area.
Intermediate to advanced Microsoft Office skills and ability to learn firm programs and software and train others as needed.
Working knowledge of tools, resources, and technology required for assigned responsibilities.
Ability to communicate effectively with a diverse audience.
Effective organization, prioritization, and time-management skills, with strong attention to detail.
Excellent people skills.
Strong grammar and proofreading skills and experience.
Ability to prepare presentations, including charts, graphics, tables, speaker notes, and handouts.
Ability to balance multiple tasks and projects.
Punctuality and adaptability to changing schedules.
Ability to convey instructions clearly and concisely and respond when required.
Professional demeanor, conversation, and attire.
Ability to facilitate discussions with leaders.
Ability to manage at a macro level and identify when a more refined approach is necessary.
Ability to respond positively to changing circumstances, seek and implement change to drive business improvement, and model change.

Nice To Haves

Experience with project management tools.

Responsibilities

Maintain leaders’ calendars, schedule appointments in advance, and prioritize meetings.
Coordinate travel arrangements, including flights, cars, hotels, and meals.
Submit expense reports promptly.
Administer meetings by handling invitations and logistics, tracking attendees, taking notes, and following up on action items.
Maintain daily, weekly, and monthly to-do lists and follow up as needed.
Handle confidential correspondence.
Own assigned projects and events, including researching, organizing details, and carrying out execution.
Prepare and proofread correspondence, presentations, handouts, and spreadsheets to ensure a professional and consistent appearance.
Compile data from various resources and prepare reports or documentation.
Review invoices and firm-issued purchasing card charges for accuracy and reconcile them as needed.
Serve as a go-to resource and provide a consistent, positive experience.
Liaise between ESS, other firm client service departments, and external parties as appropriate.
Share knowledge of firm systems, tools, and industry knowledge when appropriate.
Collaborate with other executive assistants and identify and establish best practices.
Provide training to others when appropriate.
Work with the executive assistant supervisor/manager to provide support across the enterprise, particularly during peak times.
Perform other duties as assigned.