Executive Assistant
About The Position
Mobilelink USA is seeking a highly organized, discreet, and proactive Executive Assistant to provide high-level administrative and operational support to the Executive Director and CEO/Owner. The role calls for a strategic thinker who can manage complex schedules, handle sensitive information confidentially, and serve as a key liaison across internal departments and external stakeholders. The ideal candidate thrives in a fast-paced, high-accountability environment and demonstrates exceptional judgment, attention to detail, and the ability to anticipate executive needs. The position is based at ML-Corporate in Sugar Land, Texas, and is full time. The stated salary range is $60,000 to $75,000 per year. The role offers direct exposure to executive leadership and strategic decision-making, a collaborative and high-performance work environment, competitive compensation and benefits, and opportunity for growth within a rapidly scaling organization.
Requirements
- Bachelor’s degree preferred, or equivalent experience.
- At least 5 years supporting a CEO, MD, owner, or similar executive, including personal as well as business support.
- Experience supporting multiple entities or locations.
- Advanced proficiency with Outlook, Excel, PowerPoint, and Word.
- Excellent written and verbal communication skills.
- Sound judgment and proven discretion when handling sensitive business, family, and financial information.
Nice To Haves
- Real estate experience, such as lease administration, closing coordination, or property management.
- Retail or wireless industry experience.
- Experience with project-management, e-signature, and expense tools.
- A Texas notary commission.
- Spanish language skills.
Responsibilities
- Manage complex, high-volume executive calendars, including scheduling internal and external meetings, travel, and events.
- Prioritize and coordinate changing demands while ensuring alignment with business objectives.
- Prepare daily briefings, agendas, and meeting materials for executive leadership.
- Serve as a primary point of contact between executives and internal and external stakeholders.
- Draft, review, and manage professional correspondence, reports, and presentations.
- Screen and prioritize communications, ensuring timely and appropriate responses.
- Coordinate executive travel arrangements, including itineraries, accommodations, and expense tracking.
- Manage expense reports, invoices, and administrative documentation accurately and in compliance with requirements.
- Track key deliverables, deadlines, and follow-ups to support execution of strategic initiatives.
- Handle sensitive and confidential information with discretion and professionalism.
- Ensure documentation, communications, and processes align with company policies and compliance standards.
- Maintain organized records of executive decisions, contracts, and key business activities.
- Support special projects and strategic initiatives on behalf of executive leadership.
- Coordinate with legal, finance, HR, operations, and real estate teams.
- Assist in preparing reports, dashboards, and presentations for leadership meetings and board-level discussions.
- Plan and execute executive meetings, leadership off sites, and company events.
- Prepare meeting minutes and action items, and track follow-up.
- Ensure seamless logistics and execution of internal and external engagements.
Benefits
- Competitive compensation and benefits package
- Opportunity for growth within a rapidly scaling organization
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What This Job Offers
Job Type
Full-time
Career Level
Executive
