Executive Assistant Jobs

About The Position

Requirements

• High School Equivalency with 8 years of administrative/secretarial experience including previous executive level experience.
• Or Associate's Degree with 5 years of administrative/secretarial experience including previous executive level experience.
• Or Bachelor’s Degree with 2 years of administrative/secretarial experience including previous executive level experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with calendar management skills, including the coordination of complex executive meetings.
• Experience with budget tracking, expense management, and fiscal reconciliation.

Responsibilities

• Perform designated support duties with a high degree of judgment, initiative, and professionalism.
• Provide excellent quality service and maintain effective working relationships with internal and external customers.
• Manage purchasing, reconcile company credit card transactions, allocate expenses to appropriate budget cost centers, and create accurate expense reports.
• Assist others in troubleshooting fiscal processes.
• Prepare, distribute, and track meeting agendas and materials.
• Attend meetings, take detailed minutes, and transcribe them within three business days, including follow-up on action items.
• Draft, edit, and produce correspondence, presentations, charts, reports, and other professional documents for Leaders.
• Maintain both electronic and paper filing systems.
• Monitor and manage deadlines, priorities, and communications for assigned Leaders.
• Screen and direct phone calls, emails, mail, and faxes to the appropriate individuals within the organization.
• Secure signatures on contracts, agreements, and other documents as required.
• Coordinate and assist with onboarding new departmental Leaders and team members, ensuring timely access to resources, files, tools, and technology.

Benefits

• Centralized Administrative Services structure provides focused support of individual development and growth
• Ability to bring your authentic self to work
• Dedicated team ensures backups to enable strong work/life balance
• In-person or hybrid work environment options available
• Robust benefits package
• Excellent benefit and compensation package
• Opportunity for career advancement
• Professional culture built on the foundations of Respect, Responsibility, Resourcefulness and Relationships